Document Controller

Administration, Document Controller Jobs
Sharjah
April 9, 2026
Full Time
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Job Description

PURPOSE OF THE ROLE:

We are seeking an experienced Document Controller with relevant experience in MEP projects to manage and control all project documentation. The role involves ensuring accurate, timely, and efficient handling of technical and non-technical documents in line with project requirements and company standards.

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PRIMARY RESPONSIBILITIES:

  • Manage and maintain all MEP project documents including drawings, material submittals, RFIs, method statements, ITPs, NCRs, and correspondences.
  • Ensure proper document control procedures are implemented in line with company and project requirements.
  • Register, track, and distribute incoming and outgoing documents using EDMS systems such as Aconex, SharePoint, or similar platforms.
  • Maintain up-to-date logs and registers for all document types and ensure accurate version control.
  • Coordinate with engineers, subcontractors, consultants, and suppliers for timely submission and approval of documents.
  • Prepare transmittals for all document submissions and ensure proper recording and tracking.
  • Monitor document review cycles and follow up on pending approvals to avoid delays.
  • Maintain both electronic and hard copy filing systems for easy retrieval and audit compliance.
  • Support project teams with document retrieval, reporting, and administrative tasks.
  • Ensure compliance with ISO standards and company document control procedures.
  • Assist in project close-out documentation and handover processes.
  • Coordinate and manage procurement-related documentation, including material requests, purchase orders, and supplier submissions to support timely procurement of materials.

QUALIFICATIONS

  • Diploma or Bachelor’s degree in Engineering, Business Administration, or related field.
  • Strong knowledge of MEP documentation (shop drawings, material submittals, RFIs, etc.).
  • Proficiency in EDMS platforms such as Aconex, Asite, or similar systems.
  • Good command of MS Office applications.
  • Familiarity with ISO standards and document control procedures.
  • Strong organizational and time management skills.
  • Ability to work under pressure and meet tight deadlines.
  • Good communication and coordination skills.

EXPERIENCE

  • Minimum 5 years of experience as a Document Controller in MEP or construction projects ).
  • Experience working with contractors or MEP subcontractors in the UAE/GCC
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