Take full ownership of document management activities throughout the project lifecycle until project handover, close-out, cancellation, or suspension.
Receive and Acknowledge Documents
Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through the EDMS/Project Connect system.
Perform Document Quality Checks
Review document numbers, revisions, metadata, and compliance requirements to ensure document accuracy and completeness.
Scan and Upload Documents
Convert hardcopy documents into electronic format and upload them accurately into the Electronic Document Management System (EDMS).
Control Document Distribution
Distribute documents internally and externally through approved collaboration platforms, portals, and submission systems according to distribution matrices.
Maintain Filing and Record Systems
Organize, index, classify, and maintain master copies of documents in both physical and electronic filing systems.
Manage Document Revisions
Ensure only current document versions are available for use, while superseded versions are properly identified, archived, and removed from active files.
Prepare and Issue Transmittals
Create, review, and process document transmittals for both internal and external stakeholders and ensure timely electronic submission.
Support Project Close-Out and Archiving
Validate, organize, and prepare project documentation for final handover, archiving, and records retention requirements.
Ensure Document Control Compliance
Promote adherence to document control procedures, maintain document integrity within the EDMS, and support governance, accessibility, and retention requirements across business units.
