Executive Assistant
Job Description
Executive Assistant(Hiring for client)
We are seeking an Executive Assistant / Senior Administrative Associate to provide high-level executive and operational support to one or more senior leaders. Reporting to a member of the leadership team and/or Managing Director(s), this role uses AI tools to enhance efficiency, communication, and decision readiness while upholding organization’s high standards of service and discretion.
Responsibilities:
- Manage complex calendars, travel, correspondence, and priorities across executives
- Prepare reports, briefings, and communications using AI tools for quality and speed
- Coordinate leadership meetings, investor sessions, and strategic offsites
- Anticipate needs, manage deliverables, and maintain focus under tight deadlines
- Serve as liaison between executives, teams, and external stakeholders
- Maintain a dotted-line relationship with the Chief of Staff to the CEO for alignment on executive priorities
- Deliver exceptional customer service and communication across all engagements
- Maintain humility, confidentiality, and emotional balance in demanding situations
Requirements:
- A bachelor’s degree in Business Administration, Communications, or related field
- 10+ years of experience supporting executives in global organizations
- Advanced scheduling, communication, and prioritization capabilities
- Proficiency with Microsoft Office, collaboration tools, and AI-driven productivity platforms
- High emotional intelligence, empathy, and discretion
- Proven ability to balance urgency with professionalism and tact
- Service orientation and humility aligned with leadership values
