Executive Assistant
Job Description
Executive Personal Assistant
About the Company:
Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
We are currently seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
Role Description:
To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
Key Responsibilities:
Manage and maintain the executive’s calendar, appointments, and meeting schedules.
Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups.
Handle confidential correspondence, emails, and documentation on behalf of the executive.
Arrange travel itineraries, flight bookings, hotel reservations, and visa arrangements.
Coordinate with internal departments and external stakeholders to ensure effective communication and timely task completion.
Assist with personal errands, appointments, and administrative tasks as required.
Prepare presentations, reports, and briefing materials for meetings and executive reviews.
Maintain organized filing systems and documentation for easy retrieval of information.
Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
Support coordination of events, meetings, and executive engagements when required.
Qualifications & Experience:
Bachelor’s degree in Business Administration, Management, or a related field.
Minimum 4–7 years of experience as an Executive Assistant or Personal Assistant supporting senior management.
Experience working in corporate or real estate environments will be an advantage.
Strong experience in managing executive schedules, travel coordination, and confidential matters.
Skills & Competencies:
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
High level of discretion and confidentiality.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and manage priorities in a fast-paced environment.
Strong attention to detail and problem-solving skills.
