HR Executive

Job Description

HR Executive – Construction

Job Description

Job Title: HR Executive

Department: Human Resources

Reporting To: General Manager/CEO

Industry: Construction / Contracting / Project-Based Operations

Location: UAE – Site & Head Office

Budget: 7,000 – 10,000 AED per month

Job Purpose

The HR Executive is responsible for supporting day-to-day HR operations in a UAE-based, project-driven environment. The role ensures compliance with UAE Labour Law and MOHRE regulations while managing recruitment support, employee relations, payroll coordination, health & safety compliance, accommodation standards, and HR administration across multiple project sites.

Key Responsibilities

1. Workforce Coordination & Support

• Coordinate manpower deployment in line with project and site requirements.
• Support Project Managers and site teams on HR-related workforce matters.
• Maintain updated manpower, site allocation, and employee records in compliance with MOHRE requirements.

2. Recruitment & Onboarding (UAE Compliance)

• Assist in end-to-end recruitment activities including CV screening, interview coordination, offer issuance, and joining formalities for direct hires.
• Coordinate manpower supply through approved manpower supply companies based on project and site requirements.
• Liaise with manpower supply agencies to ensure timely mobilization, documentation, and compliance of supplied workforce.
• Verify that all outsourced manpower complies with UAE Labour Law, MOHRE regulations, visa validity, medical fitness, and site eligibility requirements.
• Coordinate onboarding for site and office staff, including document verification, inductions, safety briefings, and required certifications.
• Maintain accurate records of direct and outsourced manpower, including contracts, deployment details, and compliance documentation.

3. Visa, Labour & MOHRE Coordination

• Support visa processing, labour contracts, renewals, cancellations, and employee status updates in coordination with PROs.
• Ensure timely registration and updates on MOHRE systems.
• Maintain accurate records of employee visas, labour cards, and Emirates IDs.

4. Payroll, WPS & Benefits Coordination

• Coordinate payroll inputs including attendance, overtime, leave, and employee changes.
• Ensure salaries are processed strictly through the Wage Protection System (WPS) in compliance with UAE regulations.
• Support administration of employee benefits including medical insurance, leave balances, gratuity records, and statutory entitlements.

5. Employee Relations & Discipline

• Act as the first point of contact for employee HR queries related to leave, attendance, salary, policies, and benefits.
• Support management in handling employee grievances, disciplinary actions, warnings, and investigations in line with UAE Labour Law.

6. Health, Safety & Welfare Compliance (UAE-Specific)

• Support implementation of HR-related health and safety policies across sites in coordination with HSE teams.
• Ensure compliance with UAE occupational health and safety regulations, including medical fitness requirements.
• Maintain records of site incidents, medical reports, and statutory safety documentation.

7. Accommodation & Welfare Management

• Monitor compliance of employee accommodation with UAE labour accommodation standards.
• Coordinate accommodation allocation, occupancy records, and employee welfare concerns.
• Act as a liaison between employees, accommodation management, and site teams to address welfare issues.

8. Performance Management & Training Support

• Support performance appraisal cycles by coordinating documentation and maintaining appraisal records.
• Assist in identifying training requirements including safety training, skills development, and compliance-related programs.

9. HR Operations & Compliance

• Maintain accurate employee files, contracts, warnings, and HR documentation.
• Ensure adherence to UAE Labour Law, company policies, and internal HR procedures.
• Prepare HR reports including headcount, leave balances, attendance, turnover, and compliance trackers.

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–5 years of experience as an HR Executive / HR Officer in the UAE.
• Prior experience in construction, contracting, or project-based organizations is preferred.
• Practical knowledge of UAE Labour Law, MOHRE regulations, visa processes, and WPS.

Skills & Competencies

• Strong knowledge of UAE HR compliance and labour regulations.
• Good communication and employee-handling skills across multicultural workforces.
• Strong coordination and organisational abilities.
• Ability to work in a fast-paced, site-based environment.
• Proficiency in MS Office; experience with HRIS and payroll systems is an advantage.

Key Attributes

• Hands-on and detail-oriented
• Professional, firm, and approachable
• Strong sense of confidentiality and compliance
• Ability to manage multiple sites and priorities