Payroll Officer

Job Description

Key Accountabilities:

• Executing all policies and procedures pertaining to payroll administration and processing.
• Processing monthly and hourly payroll to ensure timely and accurate payment for all the employees.
• Verifying time reports, update, compute and maintain up-to-date leave accrual.
• Interfacing with staff in Administration teams to verify employee funding, appointment actions, appointment durations, plus resolve salary and pay discrepancies.
• Calculation of hours worked by examination of time cards, time sheets, or electronic media. Prepares deductions for authorized and mandatory deductions, data on hires, terminations, and wage adjustments.
• Knowledge about WPS, and all aspects of payroll processes and maintaining up-to-date payroll records in ERP software.
• Supervising accurate data records, processing monthly payrolls, reconciliation of payroll figures with the finance department, ensuring audit compliance, preparing & reporting on monthly MIS, providing staff guidance & procedures related to payroll and ensuring HR services provided are as per agreed service levels.
• Prepare and process final settlement of separated staff.
• Maintain employment records and individually handle HR related queries.
• Maintain employees leave records, Leave calculation/Leave rules.
• Track all employees who have been removed from the business.
• Prepare end of EOS Settlement calculations and ensure timely submission of all relevant documents to required departments within the business to release payments.

General

• Support HRBPs and provide guidance when needed
• Additional projects as agreed by the Head of HR and/or HR Director

Skills Description

Education:

Good level of Education, Bachelor’s degree holder with excellent written and spoken English.

Experience:

5+ years in a fast-paced HR role. Previous experience of HRMS, WPS or similar system preferred.

Competencies:

• Communication skills
• Team-working
• Solutions focused
• Able to work on own initiative
• Attention to detail
• Strong “number cruncher”
• Strong MS Office skills with focus on Excel

Attributes:

• Experience in a fast-paced environment
• Resilient, with a high standard of accuracy and attention to detail
• Confident and excellent communication skills
• Strong on processes, systems and compliance