Specialist – Marketing and Communication

Job Description

• 
  Plan, coordinate, and support the delivery of assigned Noatum Ports events, exhibitions, sponsorships, and marketing activities from planning to completion.
• Coordinate with internal stakeholders, external suppliers, event organizers, and business units to ensure all event requirements are delivered on time and within approved budget.
• Maintain an updated global events calendar covering upcoming events, exhibitions, sponsorships, participation status, key deadlines, and assigned actions.
• Prepare post-event summary reports covering key highlights, costs, logistics feedback, supplier performance, challenges, and improvement recommendations.
• Monitor event budgets, timelines, logistics, and delivery risks, and escalate any budget variances, delays, or issues to the team leader in a timely manner.
• Coordinate the production of marketing collateral, giveaways, branded materials, brochures, banners, and other communication assets as required.
• Ensure all marketing collateral and branded materials are reviewed and approved by the brand team before printing, production, or external use.
• Support supplier sourcing by obtaining required quotations, preparing supplier comparisons, and maintaining a clear record of supplier selection rationale.
• Coordinate the registration of new suppliers in the AD Ports Group procurement system before initiating any purchase order or service request.
• Process purchase orders, vendor payment requests, invoices, and related procurement documentation in line with approved internal timelines and complete requester information.
• Maintain a live tracker of open purchase orders, pending approvals, payment requests, supplier invoices, and procurement status updates.
• Review open purchase orders on a monthly basis and escalate overdue items, delays, or pending approvals to the team leader within the required timeframe.
• Track marketing collateral and event-related spending on a quarterly basis using an organized Excel-based format and report updates to the team leader.
• Coordinate website content updates by providing complete, accurate, and timely written content, images, and required information to the assigned web developer and relevant team members.
• Maintain organized and up-to-date digital asset folders for marketing materials, event files, brand assets, photos, videos, reports, and shared working documents, including regular monthly folder clean-ups.

KNOWLEDGE & SKILLS

Educational and Technical Qualifications:

• Bachelor’s degree in business administration, Marketing, Communication, or a related field.

Language Skills:

• Excellent command of English (written and verbal) — mandatory.
• Arabic language skills are required.

Years of Experience:

• Minimum 2–4 years of experience in a marketing, communications, administrative, or events coordination role.

Nature of Experience:

• Demonstrated experience in event coordination and logistics management.
• Practical knowledge of procurement processes, supplier management, and purchase order systems.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) — Excel skills at intermediate level or above are essential.
• Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously.
• Experience supporting digital marketing and website administration tasks is an advantage.
• Familiarity with AD Ports Group procurement and financial governance processes is preferred.

Technical Competencies required for the role

• Event Coordination & Exhibition Logistics
• Marketing Collateral Procurement & Inventory Management
• Purchase Order Processing & Vendor Management
• AD Ports Group Procurement Policies & Compliance
• Microsoft Excel – Budget Tracking & Reporting
• Digital Asset Folder Management & Organization
• Website Content Administration Support
• Project Tracking & Administrative Coordination
• Supplier Sourcing & Quotation Management
• Budget Monitoring & Cost Reporting
• Post-Event Reporting & Documentation
• Brand Approval Process & Collateral Sign-Off