Executive Secretary to the Principal

Job Description

GEMS Cambridge International School Abu Dhabi is seeking a highly organised Executive Secretary to join our team on a 4 months maternity cover contract, commencing in August 2026. This is an excellent opportunity for an experienced administrative professional who thrives in a fast paced school environment and can provide confidential, high-level executive support while ensuring the smooth and efficient operation of the Principal’s Office.

Key Responsibilities:

Calendar and Schedule Management

• Organize and maintain the Principal’s calendar, including meetings, appointments, and school events.
• Liaise with staff, parents, and external stakeholders to optimize the Principal’s time and priorities.
  

Communication and Correspondence

• Act as a trusted gatekeeper for the Principal’s Office, handling communications with professionalism and confidentiality.
• Draft, proofread, and distribute correspondence, reports, and official school communications.
  

Administrative Support

• Prepare agendas, minutes, and presentation materials for meetings.
• Maintain records, files, and confidential documents in an organized and secure manner.
• Coordinate logistics for meetings, conferences, and special events.
  

Project and Event Coordination

• Support planning and implementation of school-wide projects and initiatives.
• Track deadlines and follow up on delegated tasks to ensure timely completion.
  

Discretion and Confidentiality

• Handle sensitive and confidential matters with absolute integrity and professionalism.
• Demonstrate sound judgment in managing information and interactions.
  

Stakeholder Liaison

• Serve as the central contact point between the Principal and internal/external stakeholders.
• Facilitate effective communication between departments and leadership teams.
  

Graphic Design And Communications Support (Preferred)

• Design high-quality visual materials (newsletters, reports, calendars, presentations) using Canva or Adobe tools.
• Contribute to branding and communication initiatives across the school.
  

Skills Description

Skills and Attributes:

• Exceptional Discretion & Confidentiality: Handles all information with the utmost professionalism.
• Strong Communication Skills: Confident and clear in both written and verbal communication.
• Organisation & Time Management: Manages multiple priorities efficiently and accurately.
• Technological Proficiency: Skilled in Microsoft Office Suite and database management.
• Graphic Design Ability (Preferred): Competent in Canva, Photoshop, or Illustrator.
• Interpersonal Excellence: Builds positive relationships across the school community.
• Attention to Detail: Maintains precision in communication and documentation.
• Problem-Solving Skills: Approaches challenges with initiative and sound judgment.
• Adaptability: Flexible and calm in a fast-paced, evolving environment.
  

Qualifications and Requirements:

• Must hold a valid UAE residency visa and be currently based in Abu Dhabi with availability in August 2026.
• Bachelor’s degree in administration or a related field.
• Minimum of 2 years’ experience as an Executive Assistant or in a similar role (preferably within an educational institution).
• Proven ability to manage sensitive matters with discretion and accuracy.
• Working knowledge of graphic design tools is a strong advantage.
• Bilingual speaker – English and Arabic (preferred).