Accounts Payable Accountant

Accountant, Accounting or Finance

Dubai

July 23, 2026

Full Time

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Job Description

Job Summary:

Accounts Executive (Payables) responsible for efficient invoice processing, payment execution, and vendor reconciliation in SAP. Ensures accuracy and compliance through proper documentation and approvals, monitors ageing reports, and supports cash flow management. Handles fixed assets, month-end closing, and financial reporting while maintaining organized records in line with audit standards

Job Responsibilities

Invoice Processing & Booking

Ensure all supplier invoices are booked on SAP within the same month of receipt.
Verify completeness of documentation including:
Original Tax Invoice
Purchase Order (PO)
Goods Receipt Note (GRN)
Coordinate with department heads to ensure timely submission of invoices.
Obtain Finance Manager (FM) approval for late-submitted tax invoices before posting.

Payment Processing (Cheque & Online Transfers)

Prepare and process supplier payments via cheque and online bank transfers.
Post payments in SAP simultaneously during cheque preparation or online transfer processing.
Verify required documents before processing payments:
Original Tax Invoice
PO & GRN
Supplier bank details on company letterhead
Obtain and file payment confirmations or receipts from suppliers.
Ensure proper documentation of PDC copies and advance payments.

Vendor & Account Reconciliation

Perform reconciliation of supplier and customer accounts.
Confirm balances with suppliers/customers prior to offsetting.
Follow up on trade accounts related to purchases and sales.
Conduct monthly reconciliation of custom duty accounts before payment execution.

Ageing Report Management

Monitor local creditor aging reports weekly and monthly.
Prepare and submit full-month aging report to CFO and FM on or before the 3rd of each month or prior to month closing.
Prepare vendor ageing reports (including MHG & Blue Seafood accounts) and submit them to management at month-end.

Fixed Asset Accounting

Post fixed assets in SAP upon receipt of complete documentation (Original Tax Invoice, PO, GRN).
Maintain and monitor fixed asset records monthly.

Month-End Closing & Provisions

Ensure all expenses are recorded within the same accounting month.
Prepare necessary provisions for unrecorded expenses.
Record prepayments prior to closing the month.
Maintain and reconcile prepayment schedules in both Excel and SAP.
Support month-end closing procedures in coordination with Finance team.

Reporting

Prepare and circulate daily cheque details report to CFO, FM, Payroll Specialist, and relevant stakeholders.
Ensure same-day posting for inter-company bank transfers.
Prepare payment documentation for local supplier payments exceeding AED 100,000 for TR Loan processing and obtain CFO approval before forwarding for execution.

Documentation & Record Keeping