Job Description

Human Resources Administrator cum Front Desk

Key Responsibilities

• Assist the HR Manager with employee onboarding, documentation, and contract management per UAE Labour Law.
• Support the TA Manager in recruitment activities, including candidate screening, scheduling interviews, and etc.
• Perform administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files in a timely manner.
• Type, format, and production of documents such as correspondence, proposals, presentations, and standard reports.
• Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
• Administer the onboarding and offboarding process including collection, verification and processing of employee paperwork, visas and medical insurance.
• Maintain records and logs of People processes and track their status.
• Act as a point of contact for employee inquiries and concerns.
• Collaborate with benefits providers to ensure accurate administration of employee benefits.
• Track employee leave requests, ensuring compliance with company policies.
• Communicate with employees and managers regarding leave balances and approvals.
• Generate and analyze People-related reports for management review.
• Provide regular updates on key People metrics.
• Assist in the development and communication of People policies and procedures.
• Ensure adherence to company policies and legal requirements.
• Ensure compliance with data protection laws and confidentiality standards.
• Coordinate with other departments as required to facilitate People processes.
• Other duties as assigned.

Requirements

• Diploma or Bachelor’s degree in Human Resources, Business Administration or a related field (or equivalent work experience).
• 1+ years of experience in HR Administration including familiarity with visa processing, coordination of medical insurance, and employee mobilization and onboarding.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from co-workers, and/or supervisor with a strong, professional customer service orientation.
• Excellent interpersonal and communications skills.
• Strong organizational skills.
• Basic analytical skills. Ability to calculate simple figures such as percentages.
• Ability to work flexible work schedules based on office needs.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of local labour laws and regulations.
• Software: Microsoft Office programs to a proficient level. Advanced proficiency in Excel would be advantageous. Experience using HR information systems preferred.
• Language skills: Fluency in English, written and verbal