Admin Executive / Receptionist

Job Description

Frontline Administrative Support

• Politely answering, screening and forwarding incoming phone calls or inquiries
• Efficiently managing the front desk area to ensure it is organized and tidy
• Cheerfully greeting and welcoming visitors or clients
• Properly handling business correspondence such as emails, mails and packages
• Presenting a courteous and approachable attitude to ensure a welcoming and positive initial impression

Administrative Operations and Management Support

• Effectively handling travel arrangements and accommodations for staff or executives
• Scheduling and coordinating meetings, appointments, and events; maintaining and updating office records and files and databases
• Efficiently preparing reports, memos and other documents as required
• Manages office supplies and its inventory; oversees office maintenance, repairs or services
• Ensures that meeting rooms, reception areas, and workspaces are clean, well-stocked, and functional
• Organizes seating arrangements or workspace allocation for employees

Cross-Functional Collaboration

• Acts as an effective point of contact between departments to ensure smooth communication and coordination
• Assists teams with administrative tasks or operational support and in the execution of cross-functional projects
• Accurately and promptly relays information and messages

Flexibility and Multi-Tasking

• Handles unexpected issues or urgent tasks with efficiency
• Can easily adapt to new responsibilities or technologies as the office environment evolves