Finance and Administration Manager
Job Description
The Finance & Administration Manager’s role enhances and improves the financial operations and governance of the school environment. This position is responsible for the accounting, financial reporting and financial operations of the school, including the production of monthly financial reports, maintenance of an adequate system of accounting records, a comprehensive set of controls to mitigate risk, enhance the accuracy of the schools reported financial results, and ensure that reported results comply with international financial reporting standards.
Key qualities and skills:
- Excellent communication, organizational and people skills at all levels
- Ability to collate and analyse data
- Health and Safety Awareness
- Energetic and enthusiastic
- A dynamic, positive approach to deliver the school’s vision
- Self-motivation and ability to take initiatives
- Capacity to be flexible
- Demonstrate an understanding of and commitment to our best practice model
- Good knowledge and information of school operations
- Ability to deal effectively with all staff
- Skilled in the use of finance and accounting system, NetSuite experience would be a plus
- Ability to establish and maintain effective working relationships with staff
- Important Skills: Confidentiality, enthusiasm, imagination, energy, adaptability, patience and responsibility
Key duties include:
Core Finance:
- Oversee the operations of the Accounting Department, including the design of an organisational structure adequate for achieving the department’s goals and objectives.
- Design internal control systems for all departments to ensure the safeguarding of school assets and monitor and enforce internal controls.
- Ensure the efficient operation and integration of the accounting system throughout the school.
- Ensure the timely reporting of all monthly and annual financial information as required by iSP Group and other stakeholders from time to time. .
- Ensure general ledger and financial statements are complete and accurate.
- Perform general ledger reconciliations including deferred income and other account analysis.
- Each month end, update a ‘month end’ folder with detailed balance sheet reconciliations for all balance sheet items.
- Daily cash reporting and monthly bank reconciliations
- Manage the production of the annual budget and in year forecasts
- Liaise with banks, audit, legal and tax providers as necessary
- Comply with government reporting requirements and tax filings
- KPI and performance monitoring
- Manage payables, receivables and invoicing functions of the school efficiency.
- Prepare monthly budget variance reports and work with the Principal on corrective actions.
- Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations.
- Ensure the school has the adequate insurance cover at all times
- Liaise with suppliers and clients when needed to ensure the smooth running of the day to day operations.
- Reviewing of operational contracts to ensure “best value” is achieved.
- Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations.
- Prepare and submit payroll to iSP regional team
- Enforcing the group Delegation of Authority
- Ad hoc duties as required
