Finance and Administration Officer

Job Description

We are currently seeking a Finance and Administration Officer to ensure smooth financial and administrative operations across departments. This role offers a unique opportunity to contribute to a growing team within a well-established organization.

Your main responsibilities will include:

Finance Responsibilities:

• Handling petty cash
• Bank guarentee and letter of credit delivery/collection from the bank, deposit checks in the bank
• Ensure to be completed of ESR (Economic Substance Regulation) compliance.
• Assisting in the annual budgeting process and supporting audits.
• Support sales and finance in HQ in handling letter of credit and bank guarentee, such as proof reading of updated draft, prepare for final sign off, track important mile stones.
• Administration Responsibilities:
• Managing DU, checking PO Box regularly and other similar basic admin tasks
• Overseeing office supplies and ensuring office organization and maintenance.
• Coordinating and renewing various licenses and agreements (e.g., KME Tenancy Contracts, Trade Licenses, Business Codes).
• Administering and updating FTA Access and SALIK accounts.
• Booking office credit card expenses etc.
• Responsible for handling office maintenance.
• Insurance and Contracts:
• Administering and renewing insurance policies (General Liability, Health, Directors & Officers).
• Coordinating vehicle license and insurance renewals.
• Handling tenancy contract renewals, storage agreements, and other essential permits.
• Human Resources Support:
• Coordinating HR events, such as team celebrations, cultural events, and training sessions.
• Communicating with PRO and overseeing visa applications, renewals, and cancellations
• Managing annual leave, holidays, and other HR documentation.
• Supporting newcomer onboarding through the Newcomers Academy and other training programs.
• Issuing NOC, and other employee documents as needed.

Your profile:

• 2-3 years of experience in an administrative / finance role within the UAE.
• Knowledge of UAE compliance regulations (DMCC, MOFA, FTA, LLC).
• Strong organizational, communication, and interpersonal skills.
• Bachelor’s degree in business administration, accounting or similar

Knowledge and skills required:

• Detail-oriented, proactive, and well-organized with a strong sense of responsibility.
• Team player who thrives when working both collaboratively and independently.
• Proficiency in multi-currency accounting and intercompany reconciliations.
• Skilled in the Microsoft Office D365.
• Familiarity with UAE compliance regulations (DMCC, MOFA, FTA, LLC).
• Strong organizational, communication, and interpersonal skills.
• Experience in dealing with bank guarantees & letter of credits