Genereal Secretary

Job Description

With a 65-year legacy of excellence and a global reputation as one of the largest and most awarded private education providers, GEMS Education integrates cutting-edge advancements through its extensive networks and high-level partnerships. Join the GEMS School of Research and Innovation, where significant investments in AI, robotics, and state-of-the-art facilities drive exceptional student outcomes in academics and well-being. As a leader in educational innovation, we offer a forward-thinking environment focused on personalised learning, holistic development, and the opportunity to shape the future of education.

At GEMS School of Research and Innovation, we provide a seamless educational journey from Pre-Prep + Prep to Sixth Form, enhanced by cutting-edge technology and a forward-thinking curriculum. In the Pre-Prep + Prep stages, we prioritise personalized learning through gamification and advanced technologies, alongside a strong emphasis on science, computing, reading, writing, and the arts. Our facilities include an innovation lab, specialist IT equipment, and programs in sports such as gymnastics, martial arts, basketball, and cricket. Emerging technologies like robotics, AI, machine learning, and VR/AR are integrated to enhance learning, including advanced Arabic provision.

In Secondary and Sixth Form, students benefit from tailored pathways with a wide range of GCSEs, A-levels in subjects like sciences, business, and fine arts, supported by university-linked lectures and industry placements. Advanced tools such as Web3/blockchain, drones, autonomous vehicles, and esports labs prepare students for future careers. Sixth Form further bridges school, university, and industry through global partnerships and cutting-edge technology, ensuring students excel academically while acquiring real-world skills.

GEMS School of Research and Innovation (SRI) seeks a professional, dynamic and highly organized General Secretary to support the administrative functions of the Vice Principals and HR Office at the GEMS School of Research and Innovation (SRI). This role is central to ensuring the smooth and efficient operation of the school’s academic and administrative offices.

The ideal candidate will be proactive, professional, and discreet, with exceptional communication and organizational skills. As a key point of contact for internal and external stakeholders, the General Secretary will serve as an ambassador for SRI, reflecting our ethos of excellence, innovation, and integrity.

Skills

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Vice Principals and HR office.
• Maintain high standards of communication within the school and with parents, staff, and the wider GEMS community.
• Manage schedules, arrange meetings, and handle confidential correspondence.
• Coordinate daily office operations, ensuring the timely completion of all tasks and deadlines.
• Process emails, calls, and inquiries with efficiency and professionalism.
• Maintain accurate records, databases, and filing systems to support school reporting and compliance.
• Prepare, compile, and distribute weekly, monthly, and annual reports as needed.
• Assist with organizing school events, professional development sessions, and staff coordination.
• Track and manage office supplies and inventory, placing orders as needed.
• Ensure adherence to all GEMS Education policies, procedures, and standards of conduct.
• Demonstrate flexibility, initiative, and a commitment to high standards, often working beyond typical hours when necessary.

Qualifications:

• Education: Bachelor’s degree from a recognised institution is preferred.
• Experience: Minimum of four years’ experience in an similar capacity supporting senior leaders in a school, and the HR function.
• Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with a range of stakeholders.
• Organisational Skills: Strong organisational abilities, attention to detail, and the capacity to manage multiple tasks simultaneously. Proven ability to meet targets and work independently to support admissions objectives.
• Technical Proficiency: Competence in using office software, including Microsoft Office Suite, and experience with database management systems.
• Interpersonal Skills: A friendly and approachable manner, with a commitment to providing excellent customer service.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• A proactive and positive attitude, with a strong sense of initiative and professionalism.
• Demonstrated ability to be:
  • Flexible and adaptable to shifting priorities
  • Strategic in managing tasks and anticipating needs
  • Thorough in record-keeping and documentation
  • Efficient in time management and task execution
  • Professional in conduct and communication
  • Solution-oriented and able to work independently when required

If you are a dedicated professional with a passion for education and possess the requisite experience, we invite you to apply for this important role at GEMS School of Research and Innovation.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

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