Receptionist 

Job Description

Front Desk Receptionist for DIP2 location

We are looking for UAE National Receptionist.

Office time – 8am to 5pm, Monday to Friday

Responsibilities

• Answering phone calls in a professional manner, and routing calls as necessary.
• Greet clients and visitors with a positive, supportive attitude.
• Notifies company personnel of visitor arrival.
• Receiving and sorting daily mail.
• Provide basic and accurate information in-person and via phone/email.
• Order front office supplies and keep inventory of stock.
• Perform other clerical receptionist duties such as filing, photocopying and faxing.
• Monitor and maintain attendance report.
• Checking and releasing the cheques for all suppliers.
• Informing suppliers whether their payment ready or not and informing them what is missing of document from their side.
• Arranging documents, cheques, invoices and sending to right destination.
• Preparing delivery note and sending the stationary request from all branches.
• Making LPO for marketing department/ Transportation department.
• Arranging and filling all the Cash/Credit EST invoices.
• Putting all the details of the invoices in excel sheets included Invoice account/ sales order/date/invoice number/ Amount and marker each invoice number by F/NA (found &not available)
• Arranging all the invoices in order from the oldest to the newest.
• Sending daily reports to finance departments showing the issued cheques in detail for both Mart/EST cheques.
• Assisting the management with any other additional support when its required.

Qualifications

• Bachelor’s Degree in Administrative or Clerical studies, communications or business
• Minimum 2 years’ experience in similar capacity
• Good communication skills to make formal communication with trade – must have
• Good working knowledge of MS office especially Excel & Power point.