Receptionist

Job Description

Exciting Opportunity for Receptionist
Are you a friendly, organized individual who thrives on delivering exceptional service and keeping an office running smoothly? Join our team at Ali & Sons Group as a Showroom Receptionist, where you’ll play a vital role in greeting visitors, managing communications, and supporting our showroom operations.
Key Responsibilities:
– Greet guests to the showroom—offer directions, answer questions, and distribute informational materials or forms.
– Handle incoming and outgoing mail: sort, distribute, stuff envelopes, and operate copying/duplicating machines.
– Maintain organized filing systems for correspondence, applications, and general information.
– Keep visitors comfortable—advise on wait times and maintain a clean, welcoming reception area.
– Manage phone operations and the switchboard: relay calls, take messages, answer questions, and schedule appointments.
– Assist with light typing tasks, including correspondence, reports, form letters, record cards, and list maintenance.
– Maintain records and files—organize job applications, informational materials, and folders.
– Ensure reception area appearance—straighten magazines, chairs, water plants, and perform light upkeep.
– Coordinate travel, lodging, meals, and meeting arrangements for visitors or staff as instructed.
– Provide back-up support for clerical staff, taking on additional duties as needed.
– Report any issues or visitor concerns promptly to the Showroom Supervisor.
– Perform additional duties as assigned by the Showroom Supervisor/Manager.
Requirements:
Experience: Minimum of 2 years in a secretarial, receptionist, or administrative role—ideally in a customer-facing environment.
Education: Bachelor’s degree in any field.
Languages: Fluent in English; proficiency in Arabic is a strong plus.
Computer Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general computer operations.