Admin Assistant

Job Description

Admin Assistant – Hiring UAE National

About the job

• We’re Hiring | Admin Assistant
• Location: UAE
• Employment Type: Full-Time
• Function: Administration / Office Support

We are looking for an organized and proactive Admin Assistant to support day-to-day administrative activities, office coordination, documentation, and internal communication.

Key Responsibilities

• Provide general administrative and office support.
• Manage emails, calls, correspondence, and routine enquiries.
• Maintain files, records, documents, and databases.
• Prepare letters, reports, presentations, and other business documents.
• Schedule meetings, appointments, and calendars.
• Coordinate meeting rooms, visitors, and internal arrangements.
• Support travel bookings, accommodation, and transportation arrangements where required.
• Maintain office supplies and coordinate with vendors and service providers.
• Assist with data entry, document scanning, filing, and archiving.
• Prepare and maintain trackers, reports, and administrative records.
• Support invoice, expense, and purchase-related documentation.
• Coordinate with HR, Finance, Procurement, Operations, and other internal departments.
• Follow up on pending actions and ensure timely completion of administrative tasks.
• Maintain confidentiality of company and employee information.
• Support ad hoc administrative requirements as assigned.

Candidate Requirements

• Diploma / Bachelor’s Degree in Business Administration or related field preferred.
• Previous experience in Administration, Office Support, Coordination, or Secretarial roles.
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and service-oriented approach.

Key Skills

Administration | Administrative Support | Office Administration | Office Management | Office Coordination | Documentation | Document Management | Filing & Archiving | Data Entry | Record Keeping | Calendar Management | Meeting Coordination | Appointment Scheduling | Email Correspondence | Business Correspondence | Travel Coordination | Visitor Management | Vendor Coordination | Purchase Coordination | Invoice Documentation | Expense Management | Database Management | Report Preparation | Microsoft Excel | Microsoft Word | Microsoft PowerPoint | Microsoft Outlook | MS Office | Stakeholder Coordination | Communication Skills | Organizational Skills | Multitasking | Time Management | Attention to Detail | Confidentiality | Administrative Coordination | Office Support