Administrative Assistant

Job Description

Position Title

Administrative Assistant of the Office of Academic Integrity, Al Ain Campus Department/Unit

JOB PURPOSE:

To provide comprehensive administrative support to the Head of Office of Academic Integrity (OAI) and assist with the day-to-day running of the office.

KEY RESPONSIBILITIES:

• Provide full secretarial and administrative support to the Head of OAI.
• Receive all completed academic integrity reports submitted by instructors or proctors along with the supportive evidence.
• Check if all received reports are filled out appropriately and if all documentation pertinent to the report is complete.
• Forward all alleged academic integrity violation reports to the Head of OAI.
• Schedule meetings with students, Academic Integrity Committees, etc. (arrangement of the above includes, preparing agendas and taking minutes).
• Follow up on the implementation of the decisions made by the Academic Integrity Committees and Academic Integrity Appeal Committee.
• Receive written statements from students who filed appeals.
• Maintain up-to-date filing system for both hard copies and electronic files of Academic Integrity violation cases.
• Carry out other administrative OAI-related tasks, such as assisting in exam proctoring schedule, preparing BRFs, calling students to attend AI workshops, etc.
• Address students’ concern regarding an academic integrity issue at Al Ain Campus.
• Assist in proctoring arrangements, examination-related processes, and all other matters pertaining to academic integrity at Al Ain Campus.
• Assist with any administrative issues as directed by the Head of OAI and the Dean of COE.
• Supporting selected COE operations at AA Campus.

Minimum Educational Qualifications Required for the Role:

• Bachelor’s degree in any discipline

Minimum Years of Experience Required:

• 2-3 years of experience in a similar role or a related field

Nature of Relevant Experience Required:

• Minimum 2-3 years of experience in the administrative role.

Language – Skills:

• English is required.
• Arabic is preferred.

Special Skills and Abilities:

• Organizational skills, time management, flexibility, and attention to detail.

Job Indicators (of successful achievement of each objective):

• 80% satisfaction by the Head of OAI.
• 80% satisfaction by the Provost, AA Campus Director, Registrar, Deans, instructors.
• 80% satisfaction by the AI and AI Appeal Committees.
• 80% satisfaction by students .

Stakeholders:

• Head of OAI.
• Members of OAI Team.
• AA Campus Director.
• Office of the Registrar.
• Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
• University faculty and staff members.
• Students .

Clients (recipients of services):

• Head of OAI.
• Members of OAI Team.
• Academic Integrity Committee (AIC) and Academic Integrity Appeal Committees (AIAC).
• Office of the Registrar.
• University faculty and staff members.
• University students and parents.

You can submit your CV through the Link: Administrative Assistant