Accountant & Administrative Officer

Job Description

Duties & Responsibilities Accounting & Finance:

• Maintain accurate financial records, including invoices, receipts, quotations, and transactions.
• Track purchases, sales, payments, and receipts meticulously.
• Record transactions using accounting software for up-to-date accuracy.
• Weekly bank reconciliation of accounts, deposits, and credit card statements.
• Perform bookkeeping tasks: accounts payable/receivable, bank statement reconciliation, and verifying deposits.
• Assist in budget preparation, monitoring expenses, and managing petty cash.
• Prepare monthly financial reports: income statements, balance sheets, and special reports summarizing trends.
• Assist with payroll: calculate hours, deductions, prepare payslips, and facilitate electronic payments.
• Help prepare and file VAT returns and Corporate Tax; ensure compliance with UAE tax laws.
• Conduct basic and year-end financial analysis; identify trends, variances, and cost-saving opportunities.
• Forecast and manage cash flow while adhering to UAE accounting standards.
• Prepare journal entries and recommend policies and procedures for accounting controls.
• Reconcile discrepancies and maintain confidentiality of financial data.

Procurement, Vendor & Client Management:

• Maintain vendor relationships, process invoices, and verify bills.
• Oversee procurement activities carried out by the field team.
• Track accounts receivable/payable and follow up on overdue invoices.

Administrative Support:

• Maintain organized office files and documents.
• Assist HR with employee onboarding, personnel records, leave, overtime, attendance, and insurance renewals.
• Provide general administrative support to senior management (work permits, technical approvals, cheque preparation).
• Prepare documents for new network connections, landlines, mobile SIMs, and other connectivity solutions.
• Track and update IT assets and manage inventory.
• Ensure smooth day-to-day operations and office communication

Expected Personality Traits & Soft Skills

• Excellent written and spoken English; professional communication skills.
• Highly organized, detail-oriented, and capable of multitasking.
• Proficient in MS Office 365, MS Teams, and other company information systems.
• Strong research, analytical, and problem-solving skills.
• Self-motivated with minimal supervision.
• Strong time management, responsiveness, and accountability.
• Team player with ability to work in a culturally diverse environment.
• High discretion and confidentiality when handling sensitive information.
• Ability to work in a fast-paced environment and meet deadlines

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3-4 years of experience in accounting and administrative functions (UAE experience mandatory).
• Proficiency in QuickBooks Online (QBO) required.
• Strong knowledge of basic accounting principles, VAT filing, and reconciliation processes.
• Excellent skills in Microsoft Excel, Word, and Outlook.
• Strong organizational, multitasking, and communication abilities.
• High accuracy, attention to detail, and confidentiality

Benefits

• Salary: AED 4,000 – AED 4,500
• Medical
• Visa
• Air Tickets
• Others as per Labour Laws