Administrative Officer
Job Description
📍 Business Bay, Dubai
🏢 Livin’ Experts Real Estate
🕒 Full-Time | On-Site
Livin’ Experts Real Estate is growing and we are looking for a highly organized, detail-oriented Administrative Officer to become the operational backbone of our office in Business Bay.
If you understand the Dubai real estate system, thrive in a fast-paced environment, and enjoy keeping processes structured and compliant, this role is for you.
This is not just an admin role. This is a central position within the company where you will support management, sales, marketing, finance, and compliance operations while ensuring everything runs smoothly behind the scenes.
What you will be responsible for
Office & Team Operations
• Managing attendance records for Sales & BOH teams
• Preparing onboarding kits and workstation setups
• Managing internal communication channels and WhatsApp Business
• Overseeing office supplies and inventory control
Portals & Listings Management
• Publishing and managing listings on Property Finder, Bayut, Dubizzle & company website
• Updating, refreshing, and optimizing listings
• Maintaining resale and listing trackers in Excel
• Handling user verifications and transaction claims
Contracts & Documentation
• Preparing and activating Contracts A, B & F
• Drafting tenancy contracts and rent NOCs
• Preparing referral agreements and POAs
• Maintaining SOP documentation and organized contract records
DLD & Compliance
• Processing Trakheesi and QR permits
• Managing broker card applications, renewals & cancellations
• Handling DLD inquiries and follow-ups
• Managing developer registrations and renewals
• Maintaining ready property inventory records
Finance & Operational Support
• Recording bills and payment vouchers
• Updating KPI tracking sheets for management
• Supporting Holiday Homes administrative processes
• Updating Bitrix profiles and supporting agents
Who We Are Looking For
• Minimum 2–3 years of administrative experience
• Dubai real estate experience is highly preferred
• Strong knowledge of DLD, Trakheesi & broker card procedures
• Experience with Property Finder, Bayut & Dubizzle portals
• HR experience is considered an advantage
• Highly organized and detail-driven
• Strong multitasking and problem-solving skills
• Professional communication skills (Fluent English required)
Why Join Livin’ Experts?
• Prime office location in Business Bay
• Fast-growing real estate company
• Dynamic and ambitious team
• Opportunity to play a key role in company growth
• Stable, structured, and professional environment
If you are structured, proactive, and ready to grow within a serious real estate company, we would love to hear from you.
📩 Send your CV to meryem.findik@livinexperts.ae
Or connect with me directly for a confidential chat.
