Buyer/Purchasing Assistant

Job Description

Buyer/Purchasing Assistant at InterContinental Ras Al Khaimah Mina Al Arab Resort & Spa

Ready to make every purchase count? We’re looking for a Purchasing Buyer with the eye to spot the best deals, the drive to secure timely deliveries, and the precision to keep our operations running smoothly. In complete confidence.

A little taste of your day-to-day:

• Every day is different, but you’ll mostly be:
• Execute the hotel’s purchasing requirements in line with established policies and procedures.
• Source, request, and compare quotations for stock items and non-stock requests as directed.
• Ensure timely follow-up with suppliers to secure delivery of approved purchase orders.
• Maintain updated records of supplier contacts, price quotations, and delivery schedules.
• Track market conditions, including availability, lead times, and pricing, and escalate significant changes to the Purchasing Supervisor/Manager.
• Handle cash purchases when required, ensuring compliance with hotel purchasing guidelines.
• Coordinate with Receiving and Stores to ensure correct delivery, quality, and quantity of goods.
• Liaise with Hygiene Officer/Doctor to confirm compliance of goods with hygiene standards.
• Assist in preparing weekly reports on pending purchase orders.
• Monitor supplier performance (pricing, service, and reliability) and escalate concerns.
• Maintain accurate documentation of purchase orders, quotations, and invoices for approval.
• Support sustainable purchasing practices aligned with IHG Green Engage initiatives.
• Provide feedback to the Purchasing Supervisor/Manager to improve supplier negotiations and purchasing efficiency.
• Collaborate with departments such as F&B, Housekeeping, and Engineering to meet operational requirements.

What We need from you:

• Bachelor’s degree or diploma in Business Administration, Supply Chain, or a related field (preferred).
• 1–3 years of purchasing or procurement experience, ideally in a hotel or hospitality setting.
• Strong organizational and communication skills.
• Ability to compare prices, quality, and delivery terms and make accurate recommendations.
• Basic knowledge of procurement systems (e.g., Sun System or similar) is an advantage.
• Familiarity with local suppliers, hotel procurement processes, and regulations.
• Proficiency in MS Office (Excel, Word, Outlook).
• Detail-oriented, cost-conscious, and able to manage multiple priorities under pressure.

What you can expect from us:

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.

Don’t quite meet every single requirement, but still believe you’d be a great fit for the job? We’ll never know unless you hit the ‘Apply’ button. Start your journey with us today.