Job Description

Accounts Payable

• Process supplier invoices accurately and on time.
• Perform three-way matching of Purchase Orders (PO), Goods/Services Received, and supplier invoices.
• Verify approvals before posting invoices into the ERP system.
• Prepare weekly and monthly payment runs.
• Process local and international payments through banking platforms.
• Maintain accurate vendor ledgers and supplier balances.
• Reconcile supplier statements and resolve outstanding discrepancies.
• Ensure timely booking of credit notes and debit notes.

Commodity Trading Support

• Process freight, shipping, port, inspection, warehousing, demdemurrage, customs, insurance, and logistics invoices.
• Coordinate with Operations, Chartering, Logistics and Trading teams regarding shipment-related costs.
• Monitor payment due dates for vessel owners, freight forwarders, inspection companies and logistics providers.
• Verify supporting documents including:
• Bills of Lading
• Freight invoices
• Port invoices
• Inspection certificates
• Customs documentation
• Assist Finance with trade settlements and shipment cost allocation. Commodity trading AP functions often include these responsibilities alongside standard vendor payments.

Banking & Compliance

• Prepare payment instructions for approval.
• Ensure compliance with company Delegation of Authority (DOA).
• Maintain complete payment supporting documents.
• Assist during bank audits and external audits.
• Ensure VAT-compliant invoice documentation where applicable.

Month-End Closing

• Prepare AP reconciliations.
• Accrue unpaid expenses.
• Assist in monthly financial close.
• Support year-end audit schedules.
• Maintain aging reports and outstanding liabilities.

Vendor Management

• Maintain supplier master data.
• Respond to vendor payment queries.
• Build strong relationships with international suppliers.
• Resolve invoice disputes efficiently.

Required Qualifications

• Bachelor’s degree in Accounting, Finance or Commerce.
• ACCA, CA Inter, CPA or equivalent qualification preferred.
• 3–6 years of Accounts Payable experience.
• Experience in commodity trading, shipping, logistics, petrochemicals, fertilizers, steel or energy industries is highly preferred.