Account and Admin Assistant

Job Description

Job Description

The role of an Account and Admin Assistant is crucial to the smooth operation of any business, providing a broad range of administrative and accounting support tasks. The individual will be responsible for maintaining accurate financial records, managing office operations, and providing clerical assistance to ensure efficient company operations. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. The Account and Admin Assistant serves as a bridge between the accounting department and the rest of the organization, facilitating effective communication and ensuring that all financial and administrative tasks are conducted in an accurate and timely manner. This role is ideal for someone who is motivated, skilled in both administrative and financial processes, and capable of managing multiple tasks simultaneously.

Responsibilities

• Maintain and update accurate financial records using accounting software.
• Assist in the preparation and reconciliation of monthly financial statements.
• Coordinate office supplies and manage inventory effectively.
• Provide support with payroll processing and related administrative tasks.
• Handle accounts payable and receivable, ensuring timely payments and collections.
• Maintain organized filing systems for financial and administrative documents.
• Support the preparation of budgets and financial reports as required.
• Schedule meetings, appointments, and manage calendars efficiently.
• Answer and direct phone calls and respond to email inquiries promptly.
• Assist in the management of company databases and data entry tasks.
• Coordinate and plan internal and external events and meetings.
• Provide clerical support to ensure smooth operation of the officers and managers.

Requirements

• Proven experience as an administrative or accounts assistant required.
• Proficiency in accounting software and Microsoft Office Suite essential.
• Strong organizational skills with a high degree of attention to detail.
• Excellent communication skills, both written and verbal, are necessary.
• Ability to manage multiple tasks and meet deadlines efficiently.
• Basic understanding of accounting principles and financial reporting.
• Discretion and confidentiality in handling sensitive company information.
• A bachelor’s degree in Accounting, Business Administration, or a relevant field preferred.