Accounting Assistant

Job Description

ADNOC Schools are currently seeking a Accounting Assistant for an immediate start. The current vacancy is based in ADNOC School, Sas Al Nakhl, Abu Dhabi.

ADNOC Schools are Massachusetts State Curriculum schools in superb facilities in Abu Dhabi City and the Western Region of Abu Dhabi Emirate.

The Massachusetts Curriculum is one of the most highly regarded and successful curricula in the United States, with close links to prestigious higher education institutions such as Harvard University and the Massachusetts Institute of Technology. Graduates of ADNOC Schools receive the US High School Diploma – the standard entry qualification for US colleges and universities.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Being a member of the procurement team, you will be responsible of ensuring that schools requirements are fulfilled for excellent delivery of education to all of our students across all groups of schools.

You should be dynamic and able to resolve problems, while maintaining complete compliance to corporate governance. Proper planning, excellent time management, and knowledge of the education supplier base are essential qualities we look for in our team members.

Responsibilities

Main Duties:

Budget, Reporting & Financial Analysis Department

• Prepares schedules to review Current Year Actual against Current Year Budget.
• Prepares a list of adjustments for General Accounts for their action.
• Types memos and timetables related to preparation of budget and budget working documents.
• Maintains files for circulars, policies, procedures and employees’ related documents.
• Generates prints and distributes budget reports
• Follows-up creation, inactivation, activation and deletion of accounts.
• Types monthly management reports and presentations.

General Ledger Section & Account Receivable Section – General Account Department

• Receives, checks and reviews Invoices and Debit/Credit Notes from GSAD Departments / Sections.
• Receives, checks, reviews and adjusts Price Adjustment Customer from GSAD Departments / Sections.
• Enters adjustment for manual Invoices and Debit/Credit Notes.
• Receives bank advices for allocation as auto or manual payments to specific customers.
• Reconciles statements for the bank accounts held by the GSAD with computerized accounting records (i.e. Cheques not presented, Deposits not recorded, Transfers not effected etc.), and taking up such queries with appropriate GSAD, contractors and bank personnel to resolve.
• Maintains/controls and arranges properly all the supporting documents, files and forms/vouchers of all the financial transactions for archives.
• Retrieves the financial supporting documents for the use of External Auditors for year-end closing and for Internal Auditors on ad-hoc basis.
• Follows-up/checks and attaches the batch posting reports with the supporting documents for General Accounts Department.
• Retrieves the financial documents as and when required for the use of General Accounts Department staff.
• Prepares letters relating to statement of account, secondees costs and other correspondence.
• Provides the supporting documents relating to any charges as and when required.
• Maintains the control records by numbering all the incoming financial transactions received and making sure that action has been taken and posted in the system for all these transactions.
• Coordinates with Department Head and GSAD General Services staff for shifting the previous year files from General Accounts Department archive.

Specific Duties:

Suppliers Accounts Section – Accounts Payable Department.

• Receives invoices from vendors.
• Verifies the trial information against supporting documents, ensuring data accuracy for payable amounts, vendor bank details etc.
• Inputs and updates Invoices to Accounts Payable.
• Inputs prepayments (advances) to Accounts Payable.
• Generates and reviews daily computer output reports regarding certification of Invoices and submits to supervisor for verification.
• Assists in verification of invoices of consultants, contractors, suppliers etc., in accordance with the Contracts, LPOs and Work Service Orders prior to final processing of payments.
• Inputs vendor-setup form to Accounts Payable.
• Generates and prints bank covering letter and remittance advices through actual run with Bank Transfer List (BTL) on Accounts Payable.

Payroll Section – Accounts Payable Department

• Assists in the preparation of the monthly payroll for payment of wages, salaries and cash benefits to GSAD employees.
• Assists in maintaining all payroll related records (i.e. Personal Action Form, Bank Information Form, etc.) of GSAD employees.
• Assists in maintaining the sub-systems pertaining to the monthly payments.
• Prepares detailed payroll statement to be forwarded to the bank for payment of salaries and reconciles as and when required.
• Checks and modifies the accommodation cost of GSAD employees, and secondees with the housing report and providing General Ledger with the accommodation difference
• Prepares the end of service benefits payments and other allowance payments as per GSAD rules and guidelines.
• Assists in process of payments to the employees such as furniture Purchase Allowance, Educational Allowance, Accommodation Shifting Grant, Vacation Allowance, telephone purchase, hotel expenses, medical expenses, etc.
• Generates memo to the Controller General Accounts for issuing debit/credit notes if needed.
• Checks the Trial Payroll reports and processes the payroll pay-slips.
• Enters transactions for deducting the telephone call charges, club fees, car loan, personal loan, etc. in CHRMS System.
• Assists in preparing monthly pension report to Abu Dhabi Retirement Pensions & Benefits Fund.

Qualifications

Requirements:

Minimum Qualifications:

• A 2-year Diploma after Secondary education followed by a secretarial course.

Minimum Experience:

• 6 years’ experience in a related field.

Job Specific Knowledge & Skills:

• Proficient in operating PC, Facsimile, Photocopier, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Ability to type in English and Arabic.
• Good knowledge of English language spoken and written.

Application:

A cover letter and CV including details of two referees should be submitted.

WHAT WE OFFER

ADNOC Schools offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training. Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.

ADNOC School and Aldar Education are keen to hear from like-minded, forward thinking school leaders who would welcome the challenge and opportunities that we have to offer.

As much as we would be delighted to entertain all applicants, due to the high volume of applications and robust selection process, only shortlisted applicants will be contacted within 10 business days.

Aldar Education and ADNOC Schools are committed to safeguarding children and young people, and any offer of appointment will be subject to any relevant medical checks and clearance from appropriate safeguarding authorities.