Cashier

Job Description

Payment Collection & Receipting:

• Receive and process payments from owners through cash, credit card (POS), bank transfer, and online payment portals
• Issue official system‑generated receipts promptly for all collections
• Ensure payments are correctly applied to the respective owner accounts, units, and communities
• Handle advance & partial payments, penalties, and adjustments as per OA policies

Cash Handling:

• Custodian of cash collections in accordance with cash handling & security procedures
• Perform daily cash counts and match physical cash with system records
• Ensure timely cash deposits into designated Owners Association bank accounts
• Report shortages, overages, or discrepancies immediately to Finance Management
• Ensure no commingling of funds between different OAs or Communities

Credit Card & Online Payment Processing:

• Process credit card payments accurately via approved POS systems
• Monitor online payment gateways and confirm successful transaction settlements
• Ensure correct posting of card and online collections to the accounting system
• Track transaction fees, failed payments, reversals, and reconcile them to bank accts.

Daily Reconciliation & Reporting:

• Prepare daily collection reports segregated by payment mode (cash, card, online, bank transfer)
• Reconcile cashier collections with POS reports, bank statements, and systems
• Submit daily summaries with supporting documents to the Finance Team
• Maintain proper audit trails for all transactions

Compliance & Internal Controls:

• Maintain proper documentation for verification and audit purposes
• Maintain organized records of receipts, POS slips, online confirmations, and deposit slips
• Ensure accurate filing (physical or digital) in accordance with document retention policies
• Support auditors with cashier‑related schedules, confirmations, and reconciliations
• Liaise with banks and payment gateway providers, as required
• Support month‑end close activities related to collections and reconciliations
• Adhere strictly to system access controls and authorization levels

Qualification:

• Bachelor’s degree Finance or Accounting
• Certification in Accounting

Experience and Other Skills:

Experience

• Minimum of 5 years of experience in a similar role, preferably in property management, Owners Association or Community Management.
• Experience in Property Management systems and Oracle Fusion.

Other Skills:

• Excellent communication and interpersonal skills for engaging with internal and external stakeholders.
• Excellent knowledge of MS Excel
• Strong attention to detail and numerical accuracy
• High integrity and adherence to confidentiality
• Familiarity with POS machines, online payment platforms, and ERP systems