Executive Secretary

Job Description

Job Responsibilities

• Manage the Chairman’s calendar, including scheduling meetings and appointments.
• Prepare meeting agendas, minutes, and follow-up correspondence.
• Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Serve as a liaison between the Chairman and internal and external stakeholders.
• Coordinate with other departments to ensure timely delivery of information and reports.
• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.
• Plan and organize events, meetings, and conferences as required.
• Undertake special projects and assignments as delegated by the Chairman.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum 3 years of experience in a similar executive-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially in managing and booking the Chairman’s calendar.
• Strong organizational skills with keen attention to detail and excellent problem-solving abilities.