Finance Administrator
Job Description
The Role
The finance administrator plays a key role in supporting the business on day-to-day operations of the finance department, including assisting in month-end book closing, accounts payables, accounts receivables, intercompany reconciliations, bank reconciliations, etc. This position requires a highly skilled and organized professional with a deep understanding of accounting principles, financial analysis, and regulatory compliance.
Key Responsibilities
1- Daily Operations:
- Handle day-to-day accounting transactions, ensuring accuracy and compliance with financial regulations and company policies.
- Handling the accounts payable function, ensuring timely booking and payment of suppliers.
- Maintain the accounts receivable function, including A/R aging reports to track the status of outstanding invoices and follow-up.
- Perform account reconciliations and ensure the the integrity of GL vs. sub-ledger.
- Provide financial reports and analysis to line managers and stakeholders, assisting in decision-making.
- Collaborate with other departments to provide financial insights and support for various projects and initiatives.
- Perform ad-hoc financial analysis and special projects as assigned by management.
2- Month-End Closing:
- Participate in month-end and year-end closing processes, ensuring all financial transactions are properly recorded and reconciled.
- Prepare journal entries, post accruals, and conduct financial analysis to validate the accuracy of financial statements.
- Manage the company’s end-to-end accounting books (record-to-report cycle)
3- Teamwork:
- To work with a team of accountants and support in daily tasks and operations.
- Foster a collaborative and high-performance work environment.
4- Financial Reporting:
- Assisting in preparing accurate and timely financial reports, including income statements, balance sheets, cash flow statements, and other financial statements.
- Ensure compliance with accounting standards (e.g., GAAP, IFRS) and company policies.
- Driving/owning and automating several aspects of management reporting, weekly/daily operational reporting, making sure that there is alignment and consistency in outputs and conclusions.
- Assist in monthly analysis of contribution margin, breakeven analysis, Cost-volume Profit analysis and other KPIs.
5- Forecasting and Budgeting:
- Participate in the preparation of annual budgets and quarterly forecasts, collaborating with department heads to gather relevant data.
- Monitor budget/forecast performance, identify variances, and recommend corrective actions as needed.
6- Compliance and Audit:
- Ensure compliance with tax regulations, accounting standards, and other financial laws.
- Prepare for and facilitate internal and external audits, responding to audit inquiries and implementing recommendations.
Skills, Knowledge and Experience
- Bachelor’s degree in accounting/finance. Preferably with professional qualification.
- At least 3+ years of working experience in similar role.
- Excellent analytical, problem-solving, and communication skills.
- Strong knowledge of accounting principles, financial reporting, and tax regulations.
- Excellent in Microsoft Excel, Power Point, and other financial reporting software applications.
- Proficient in manipulating and managing large data sets.
- Ability to handle multiple tasks simultaneously.
- Attention to detail and the ability to meet deadlines in a fast-paced environment.
- Strong leadership and team management skills.
- Strong ethics and integrity in handling sensitive financial information.
