Finance Officer

Job Description

About the job

Job Purpose

To execute cash transactions (receivables) through direct interface with students, parents and employees and perform accounting procedures as per RIT Dubai’s financial policies and procedures and IFRS reporting standards.
Main Duties and Responsibilities:

• Collect payments (cash, cheques, credit cards) and conduct cash-based account receivables transactions in a timely manner as per RIT Dubai policies and procedures and ensure timely issuance of all receipts.
• Create, post and record cash related transactions accurately on the ERP system/financial templates and ensure records are maintained and archived for ease of reference and retrieval.
• Raise telegraphic / bank transfer / direct bank deposit receipts as per accounting requirements.
• Tally transactions on a day-to-day basis and reconcile balances to provide accurate cash statements for accounting purposes.
• Review and reconcile all cash transactions and coordinate bank deposits (cash and cheque deposits) and issue journal vouchers.
• Responsible for daily cash and cheque deposits to the bank.
• Support the preparation and submission of student account statements as and when required.
• Greet visitors/students and provide accurate information and direction accordingly to help as needed regarding payment of student fees.
• Issue finance information related letters to students / parents as per operational requirements.
• Address and respond to finance and payment related queries from students.
• Track and monitor the status of payments received and follow up with relevant students/parties to address any delays and/or recover any outstanding amounts (i.e., review and verification of student documentation).
• Prepare and communicate the fees schedule for students as and when needed in line with RIT Dubai policies and procedures.
• Implement cash-related policies to ensure proper and adequate control measures are in place for cash management and cash related transactions.
• Ensure that the counter/cash area is always manned during hours of operations to avoid any theft/malpractice to safeguard the University’s cash.
• Maintain the cashier area to ensure conformance to defined protocols and standards to provide high standards of customer service and support to students.
• Assist in the financial audit process by preparing and submitting financial data and information as and when required.
• Review, verify and record all student information on the ERP system/financial templates and ensure records are maintained and archived for ease of reference and retrieval.
• Responsible for verifying and recording the payment plan for all students.
• Act as a focal point to monitor, organize, address and respond to all finance related queries submitted to the finance department mailbox.
• Required to attend admissions ‘open days’ as and when required.
• Assist the Senior Finance Officer with preparation of reports and other work requirements as and when required.
• Assist the Accountant and Finance Manager – Receivables with yearly scholarship and financial aid applications (new applications and renewals).
• Ensure compliance with all relevant (internal and external) regulations including QHSE requirements using RIT policies and procedures as appropriate.
• Perform other tasks and duties as assigned / needed in order to meet the requirements of the role and the goals of the Institute.

Required Minimum Qualifications

• Bachelor’s degree from an Accredited University in Finance or Accounting.
• Bilingual, excellent command of English Language.
• Minimum of 1 year of working experience in accredited higher education universities or similar function.
• Flexible on working hours (Including weekends and evenings if needed).
• Excellent communication and interpersonal skills (verbal and written).
• Ability to represent the University in a professional manner.