General Accountant

Job Description

General Accountant and Administrative Assistant
About the job

Location: Dubai, UAE

Type: Full-Time

Key Responsibilities

Accounting

Bookkeeping

• Record daily financial transactions in Zoho Books.
• Reconcile accounts, including bank statements, petty cash, and general ledger.
• Maintain accurate financial records for audits and reporting.
  

Invoicing

• Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.
• Follow up on outstanding invoices and manage collections efficiently.
• Maintain organized records of invoices and payments.
  

Payroll

• Process payroll accurately, ensuring compliance with labor laws and regulations.
• Maintain up-to-date employee records, including attendance, benefits, and deductions.
• Handle employee queries related to payroll and prepare the necessary documentation.
  

VAT And Tax Compliance

• Prepare and file VAT returns in accordance with local regulations.
• Track VAT on purchases and sales to ensure accurate reporting.
• Ensure compliance with all applicable tax laws and maintain supporting documentation.
  

Financial Reporting

• Generate monthly, quarterly, and annual financial reports for management review.
• Support budgeting, cash flow forecasting, and financial planning activities.
• Analyze financial data to identify trends and recommend improvements.
  

Inventory And Cost Management

• Track and manage inventory for raw coffee beans, roasted products, and packaging materials.
• Monitor stock levels and conduct cost analysis for pricing strategies.
• Ensure accurate inventory records for financial and operational purposes.
  

Administrative Assistant

Order Fulfillment And Logistics

• Manage order fulfillment processes, including coordinating shipments and booking logistics.
• Track delivery timelines to ensure timely order completion.
• Communicate with customers to confirm shipping details and resolve issues.
  

Supplier Relations

• Build and maintain relationships with suppliers, ensuring clear and timely communication.
• Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.
  

Website And Inventory Management

• Manage the inventory on the company’s Shopify website.
• Update product listings, stock levels, and descriptions as needed.
• Collaborate with the team to ensure the online store reflects current offerings.
  

Administrative Support

• Provide administrative support to management, including scheduling meetings and maintaining records.
• Manage office supplies, vendor relationships, and general office operations.
• Handle customer inquiries and assist with order processing.
• Organize and maintain business documentation, including contracts and employee records.
  

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2-3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry.
• Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite.
• Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.
• Excellent organizational and multitasking skills with a high level of attention to detail.
• Strong interpersonal and communication skills in supplier and customer relations.
  

What We Offer

The chance to contribute to a business dedicated to the art and community of coffee.

A collaborative and supportive work environment.

Competitive salary and benefits package.

Opportunities for professional growth within a passionate and innovative team.

Comprehensive training on all job roles to ensure your success.