Pharmacy Procurement Officer

Job Description

Oversees the overall professional and administrative direction of procurement services.

Responsibilities

• Maintains confidentiality and objectivity per the ethics of the profession.
• Reviews and checks for accuracy, specification, and need and processes all approved orders and requisitions.
• Verifies all packing slips against purchase orders and forwards to accounts payable.
• Reviews all month-end data to ensure accuracy and forwards to the Pharmacy director for review
• Maintains effective and timely communication with departmental and other hospital staff. Works closely with and supports Pharmacy needs.
• Interfaces directly with accounts payable, in instances where price discrepancies exist, between the purchase order and invoice. 
• Ensures effective stock control, verifies inventory computations, determines discrepancies or abnormal consumption, and takes necessary preventive and corrective measures.
• Monitors closely; inventory level, mini-max, stock-outs and critical level products, expedite and follow up shipment deliveries.
• Reports all major or consistent price discrepancies to the Director of Pharmacy.
• Coordinates all product returns with various vendors and the medication handler
• Assists the Director of Pharmacy with market trend studies and cost analysis.
• Prepares and submits reports to the Director of Pharmacy per routine schedules and as needed.
• Assists the Director of Pharmacy with solicitation of bids, review of pertinent data and negotiations.
• Interfaces with the Director of Pharmacy about procurement to establish specifications and needs.
• Communicates with the Director of Pharmacy for pharmacy and other departments with requisitions and orders that are in progress.
• Maintains appropriate records and documentation of activities.
• Performs all duties in a professional, effective and confidential manner.
• Oversees the storage and distribution by accurate and timely order picking, packing and dispatch. Ensure good storage and distribution practices across all operating units.
• Performs all other duties required or assigned. 
• Identifies and analyzes the root cause of product supply issues and plans corrective/preventive measures to make sure the product availability or source out alternate as appropriate.

Qualifications

• Bachelor’s Degree in Business Management or related field
• Certification in Supply Chain Management preferred

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience in healthcare setting or pharmacy procurement.
• Knowledge of all aspects of drug-use control functions including purchasing, Inventory control, drug storage, drug distribution, drug information, and good storage.
• Knowledge of the Joint Commission International Accreditation (JCIA) standards.
• Ability to speak and write in English fluently.