Receptionist

Job Description

Job Purpose

The Receptionist serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. This role also includes administrative support duties such as managing office supplies procurement, coordinating deliveries, and maintaining inventory to ensure smooth day-to-day operations.

Job Accountabilities

Front Desk & Communication

• Greet visitors and clients with professionalism and warmth.
• Answer and direct incoming calls promptly and accurately.
• Manage incoming and outgoing mail and courier services.
• Maintain a tidy and organized reception area.
  

Administrative Support

• Schedule meetings, appointments, and conference room bookings.
• Assist with document preparation, filing, and data entry.
• Support HR and other departments with clerical tasks as needed.
  

Office Supplies & Procurement

• Monitor inventory levels of office supplies and stationery.
• Source, compare, and purchase supplies from approved vendors.
• Maintain accurate records of purchases and expenses.
• Suggest cost-effective alternatives and improvements.
  

Qualifications And Expereince

• High school diploma or equivalent; diploma in office administration is a plus.
• Proven experience as a receptionist or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Familiarity with procurement processes and vendor coordination.