Secretary

Job Description

Key Responsibilities:

• Manage the Chairman’s calendar, including scheduling meetings and appointments.

• Prepare meeting agendas, minutes, and follow-up correspondence.

• Handle incoming and outgoing communications, including emails, calls, and correspondence.

• Serve as a liaison between the Chairman and internal/external stakeholders.

• Coordinate with other departments to ensure timely delivery of information and reports.

• Maintain strong relationships with key contacts, partners, and clients.

• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.

• Plan and organize events, meetings, and conferences as required.

• Assist in the preparation of presentations and materials for strategic initiatives.

• Conduct research and gather data to support decision-making processes.

• Provide input on workflow improvement and oUice management practices.

• Draft, proofread, and edit reports, presentations, and other documents.

• Organize and maintain an eUicient filing system for records and documents.

• Address urgent or unexpected issues with flexibility and efficiency.

• Undertake special projects and assignments as delegated by the Chairman.

• Provide primary medical support, First Aid, and handle basic medical services.

Required Skills & Qualifications

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.

• Minimum of 3-5 years of experience in a similar executive-level support role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially in booking and managing the chairman’s calendar.