Executive Assistant

Job Description

Executive Assistant/Administrative Coordinator (Defence/Aerospace/Industrial

City: Abu Dhabi

Country: United Arab Emirates

Sector: Defence & Aerospace / Industrial

Job Type: Full-time

Seniority: Experienced

Company Description

We are supporting a UAE-based industrial organisation operating within a regulated defence and government-related environment.

We are seeking an experienced Executive Assistant / Administrative Coordinator to provide professional administrative and organisational support to management.

Job Description

The successful candidate will support management with executive scheduling, correspondence, meetings, documentation and internal coordination.

Responsibilities

• Manage executive calendars, appointments and meetings.
• Coordinate internal and external meetings.
• Prepare agendas, documentation and meeting arrangements.
• Draft and manage official correspondence.
• Follow up on management decisions and action items.
• Coordinate with internal departments and external stakeholders.
• Maintain confidential files and executive documentation.
• Assist with presentations, reports and administrative documentation.
• Organise business travel and related arrangements when required.
• Support administrative activities across the organisation.
  

Qualifications

• Proven experience as an Executive Assistant, Administrative Coordinator or similar.
• Fluent English and Arabic.
• Strong business-writing and correspondence skills.
• Excellent organisation and diary-management capabilities.
• Strong Microsoft Office skills.
• Experience with Odoo or similar ERP platforms preferred.
• UAE experience strongly preferred.
• Experience within a government, defence, aerospace, industrial or regulated environment is advantageous.
• High level of professionalism and discretion.
  

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds.