HR & Admin Officer 

Job Description

Provides proactive support in various HR Admin & Emiratisation Operational activities.

Managing administrative functions and ensuring compliance with UAE labor laws and Emiratisation policies

KEY ACCOUNTABILITIES / TASKS

1. Emiratization Program Support:

• Assist in developing and implementing the company’s Emiratization plan in line with government directives (e.g., Nafis, Pension, Tawteen reports, MoHRE initiatives).
• Coordinate with government entities and regulators to ensure compliance with Emiratization targets and policies.
• Maintain a database of Emirati employees and applicants; track career progress, promotions, and development plans.
• Participate in Emirati career fairs, campus recruitment, and talent outreach programs.
• Support the onboarding and orientation of new Emirati employees.

2. Recruitment & Talent Acquisition:

• Responsible for job posting and supports recruitment campaign.
• Screen resumes, schedule interviews, and coordinate assessments.
• Maintain communication with candidates and ensure a positive candidate experience.

3. Training & Development:

• Coordinate training programs specifically designed for employees’ growth and development.
• Assist in preparing Performance Improvement Plans and career paths for employees.
• Monitor training attendance, feedback, and effectiveness.

4. Administrative Functions:

• Maintain accurate records of HR data, including employee files, contracts, leaves, and performance reviews.
• Makes necessary payroll entries in HRMS ensuring timeliness and accuracy; reconciles payroll before sending it forward for review.
• Assist in preparing HR reports and statistical data.
• Handle day-to-day administrative duties, including drafting memos, organizing meetings, and managing documentation. Ensures employee records are filed accordingly.
• Support in business travel bookings for employees ensuring policy adherence.
• Assists in the establishment, maintenance and continual improvement of the policies & procedures manual and Employee Handbook.
• Enrols group employees under Group Medical Insurance; coordinates with Insurance broker for amending employee records, employee complaints, quarterly premium payments, etc.
• Enrols group employees under salary prepay card
• Provides inputs / reports on employee attendance using the biometric system.
• Support in documentation activities like preparing Goods Received Notes, LPOs, etc on the non-trading purchase module (Oracle). Coordinates with finance for payment related queries, status of LPOs raised and any other finance related issue within scope of work.
• Support in preparation of petty cash payment and reimbursements, reviews of Etisalat bills and employee deductions.
• Provides assistance in sending out basic group communication emails

5. Compliance & Reporting:

• Ensure compliance with UAE labor laws, Emiratization regulations, and company policies.
• Prepare and submit regular reports to management and government bodies (e.g., Nafis & Pension portal updates).
• Support audits and inspections related to Emiratization efforts.

6. Employee Engagement & Retention:

• Support initiatives aimed at increasing the engagement and retention of employees.
• Act as a liaison between employee and HR leadership for grievances, development needs, or general feedback.