HR Administrative Assistant

Job Description

Role: Regional HR Administrative Assistant (Freelance initially, potential full-time role from September)

Location: Media City Office, Dubai

Salary: AED14,0000 per month

Start Date: 5th August 2026 (tbc)

Our client requires a Regional HR Administrative Assistant who could initially join us on a freelance basis, with the possibility of transitioning into a full-time position from September.

Job Description

This person would support the Regional HR Director across the Middle East region on a wide range of HR administrative activities, including:

• Preparing employment contracts, amendments and HR documentation;
• Maintaining employee files and HR records;
• Supporting on-boarding and off-boarding processes;
• Coordinating visa, work permit and other employment-related documentation;
• Assisting with medical insurance and employee benefits administration;
• Managing leave and absence records;
• Updating HR systems and employee databases;
• Preparing HR reports and trackers;
• Supporting payroll administration and coordination with Finance teams;
• Organising and maintaining HR documentation and archives;

About you

Education & Qualifications

• Bachelor’s degree in HR, Business Administration, or a related field.
• Professional fluency in English (written and spoken) is mandatory.
• Fluency in Arabic is highly advantageous but not required.

Experience & Knowledge

• 2+ years experience in an office administration or HR support role.
• Familiarity with Middle East culture or regional work environments.

Technical & Core Skills

• Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Quick learner with the ability to adapt to HR software and databases.
• Excellent written communication skills for drafting basic contracts and letters.
• Strong organisational skills with the ability to manage physical and digital archives.
• Good numerical skills to assist with payroll and data tracking.

Behavioural Traits

• High level of discretion and respect for employee confidentiality.
• Strong attention to detail when checking and inputting data.
• Positive attitude with a willingness to learn and take on new tasks.
• Ability to work effectively within a multicultural team.
• Strong time-management skills to meet administrative deadlines.