Receptionist

Job Description

Key Responsibilities:
• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Manage the reception area and ensure it is maintained in a neat and presentable condition.
• Answer, screen, and direct incoming telephone calls and inquiries.
• Receive and distribute incoming correspondence, courier deliveries, and documents.
• Manage incoming and outgoing mail and courier arrangements.
• Maintain visitor records and coordinate visitor access with the relevant staff.
• Handle general inquiries and direct visitors and calls to the appropriate departments or employees.
• Provide administrative and clerical support to the office as required.
• Assist with meeting room bookings and meeting arrangements.
• Coordinate office supplies and report requirements to the administration team.
• Support the Admin/HR team with general office coordination and documentation.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned.

Requirements:
• Bachelor’s Degree or Diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience as a Receptionist, Front Desk Officer, Office Administrator, or similar role.
• Excellent English communication and interpersonal skills.
• Professional, presentable, and customer-service oriented.
• Good organizational and time-management skills.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to handle multiple tasks and work effectively in a busy office environment.
• Strong attention to detail and a positive attitude.
• Previous experience in the UAE/Dubai is preferred.
• Candidates who can join immediately or with a short notice period are preferred.