Administrative Assistant
Job Description
Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: We are looking for a dynamic & detail-oriented Admin Assistant to work directly with our CEOs and their current Executive Assistant, to provide additional support. The Admin Assistant will support on a variety of different things from calendar management, administrative assistance or even helping out on campaign shoots or events and ensuring the smooth running of them.
Essential Duties and Responsibilities:
- Working directly with Executive team to support with their daily work routine
- Supporting with calendar management
- Administrative assistance; documentation, files, emails etc.
- Provide support on travel bookings and arrangements
- Coordinate with other members of the team
- Support with ad-hoc request from the CEOs
- Coordinate & help with the organization of ongoing projects
- Drafting agendas ahead of meetings
- Maintain confidential and sensitive information
- Taking minutes during meetings
- Researching & sourcing beauty products
- Flexible, proactive, and adaptable in a fast-paced environment
Requirements
- Excellent communication skills, both written & verbal
- A keen eye for attention to detail
- Experienced with administrative assistance
- An energetic team-player
- Skilled in Microsoft Suite (Excel, Word, PowerPoint) and Adobe
- Excellent organization and time-management skills
Benefits
- Monthly “Self Love Days” – at company discretion
- Premium Medical/Dental/Vision coverage for employee plus dependents
- Monthly coaching sessions with our in-house Success Coach
- Employee discounts on all Huda Beauty products
- Quarterly product gifting
