Administrative Manager

Job Description

Job Description

Organization Unit Purpose

Corporate & Institutional Banking respectively cater to the requirements of Medium Corporates, Multinational Companies and High Net worth Individuals, whilst contributing to the Bank’s growth and profitability.

Job Purpose

To provide a complete range of administrative support services to Group Co-Head and other Wholesale Banking Units.

Job Content

Performing administrative duties for Group C&IB CB Management:

• Provide a complete range of executive service to ensure efficient and effective communication and action.
• Observe confidential procedures and register/track accountable or statutory documentation to ensure appropriate level of confidentiality security and control.
• Act as point of interface with senior heads.
• Plan and organize travel arrangements for Group Co-head and other senior staff.
• Independently handle administrative problems/issues, diary management.
• Review effectiveness of the departmental/administrative procedures/practices to recommend and implement improvements where need is identified.
• Coordinate department meetings/conferences and other events in a time and cost-effective way.
• General correspondence for the unit.
• Establish, Update, and Maintain records and filing systems.
• Office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department.
• Providing a complete range of secretarial and administrative support services to the Group C&IB CB team.
• Settling new joiners – workstation, IT Assets, Extension number, Login ID and folder access.
• Carrying out all P2P requests for the Group C&IB CB team (IT order, other requirements, Pantry & Stationary items, Business card requests)
• Processing invoices from all the teams on timely basis and submitting in VIMS for payment with the LPO and receipt generated.
• Coordination with HR in getting in the third-party consultants onboarded and the set-up.
• Initiation of position approval requests – Promotion, Replacements, New Hire/Position, Transfer Initiation for the Group C&IB CB team.
• Raising Logical Security Requests/Identity and Remedy requests on behalf of the staff whenever advised.
• Arranging meetings and external vendors and agents and coordinated with Various Departments for meeting arrangements.
• Organizing and assisting for events for the Group C&IB CB team.
• Sending out various communication and any other essential emails to the entire team.
• Ensuring functions of the department equipment and ensure efficient and cost-effective execution.
  

Support the team on preparation of Committees:

• Coordination and consolidation of all the memos and had send it to the relevant Dept/team.
• Maintain records and filing system.
  

Knowledge Areas

• Admin and Secretarial
  

Skill Areas

• Good inter-personal and communication skills
• Good time management skills and adherence to deadlines essential.
• Strong computer skills including knowledge of word processing, spreadsheet and database applications.