Administrative Officer

Job Description

A dynamic trading and logistics firm operating across the Middle East, we specialize in import-export operations, supply chain coordination, and cross-border commerce for industrial and consumer goods. Our team thrives in fast-paced environments where precision, compliance, and operational agility drive success. We’re seeking a proactive Administrative Officer to ensure seamless back-office operations and support strategic business growth in the UAE.

Role & Responsibilities

• Manage day-to-day administrative tasks including document filing, data entry, and correspondence across internal and external stakeholders.
• Coordinate travel arrangements, meeting scheduling, and office logistics for senior leadership and visiting partners.
• Support procurement documentation, vendor coordination, and invoice tracking to ensure timely processing and compliance.
• Maintain compliance with UAE business regulations, including trade licensing, customs documentation, and record-keeping audits.
• Assist in preparing reports, presentations, and business correspondence for internal operations and client communications.
• Act as a key liaison between departments to ensure smooth flow of administrative support across logistics, finance, and sales teams.
  

Skills & Qualifications

Must-Have

• MS Office Suite
• Document Management Systems
• UAE Trade License Compliance
• Procurement Support Tools
• Business Correspondence
• Calendar & Travel Management
  

Preferred

• ERP Systems (e.g., SAP, Oracle)
• Arabic Language Proficiency
• Customs Documentation Experience
  

Benefits & Culture Highlights

• Competitive salary + housing allowance in line with UAE market standards.
• Fast-growing, results-driven environment with clear career progression paths.
• Collaborative team culture with exposure to international trade operations across MENA.