Administrative PA

Job Description

Administrative Personal Assistant Job Description

• PA to the Director & Senior Team
• Manage daily duties for the executive team.
• Respond to and manage all incoming and outgoing communication, including emails, phone calls, and letters.
• Support various teams within the organisation as needed, including but not limited to Human Resources, scheduling and marketing.
• Prepare and edit correspondence, reports, and presentations.
• Manage office supplies and equipment, including ordering and restocking.
• Plan and coordinated events, meetings, and conferences.
• Take dictation and minutes and accurately enter data.
• Produce reports, presentations and briefs.
• Develop and carry out an efficient documentation and filing system.

Administrator Job Roles and Responsibilities

• An administrator is responsible for overseeing and coordinating various administrative tasks, which may include:
• Manage and organize office operations: Administrators oversee day-to-day operations, such as managing schedules, coordinating meetings, and handling correspondence. These ensure that your office environment is organized and efficient.
• Maintaining records and databases: Administrators often handle sensitive information and maintain databases and records. Data accuracy, security and confidentiality are guaranteed.
• Staff support: Administrators can help with the hiring, onboarding, and offboarding process. We may also record employee records, administer benefits, and reconcile payroll.
• Communication and Coordination: Administrators act as liaisons(a link for communication) for internal and external stakeholders. Facilitate communication between team members, departments, customers and suppliers. We may also assist you in preparing reports, presentations and other communications.