Administrator

Job Description

• 
  Administer PIMS modules for punch list creation, validation, categorization, assignment, and closure; ensure mandatory fields, codes, tags, and references are complete and accurate in line with project procedures.
• Update and correct entries, de-duplicate items, and maintain traceability links to subsystems, ITRs, work packs, and materials NCRs to preserve clean data for handover.
• Run daily/weekly punch list meetings by discipline and subsystem; chase owners for action closeout to protect SCCC/SPCC targets and RFC/RFSU readiness offshore.
• Coordinate with Supply Chain to clear material-related punch items through cross-referencing POs, MRRs, and logistics records in PIMS and supporting systems.
• Generate routine and ad hoc reports and dashboards by subsystem, discipline, priority, and responsible party; distribute to internal leadership and client per reporting calendar.
• Support onshore and offshore walkdowns and status validation; reconcile field findings with system status and update PIMS accordingly to reflect true progress.
• Train users on PIMS data entry standards, coding, and workflows; publish quick guides and perform spot audits to improve first-time-right data quality.
• Interface with Completions and QC to align ITR status, punch categorization, and mechanical completion packages for timely client acceptance.
• Align PIMS configuration and reporting with project procedures referencing common industry tools (e.g., Hexagon, ICAPS, ProCoSys), ensuring consistent terminology and fields.

Requirements

Diploma or degree in Mechanical, Electrical, Instrumentation, or related discipline; strong familiarity with construction, hookup, and commissioning processes for offshore oil and gas.

Minimum 5 years hands-on punch list/completions administration experience with a major EPIC/EPCI contractor across onshore/offshore facilities.

Working knowledge of PIMS/completions software and strong MS Excel/reporting capability; able to create status reports and progress pivots efficiently.

Strong communication skills to lead cross-functional follow-ups and interface with clients; physically fit for site visits in harsh conditions as required.

Familiarity with common completions ecosystems and punch list practices used across offshore projects in the UAE region.