HR & Administration Officer

Job Description

Key Responsibilities

• Manage day-to-day HR administration, including employee records, onboarding, personnel documentation, and HR correspondence.
• Coordinate recruitment activities, including CV screening, interview scheduling, candidate communication, and liaison with recruitment agencies.
• Assist with payroll coordination, leave administration, attendance management, employee benefits, and other HR processes.
• Maintain accurate and confidential HR databases, employee files, and HR information systems.
• Manage the front office reception by welcoming visitors, handling incoming telephone calls, responding to enquiries, receiving deliveries, and ensuring a professional reception experience.
• Provide administrative support to management, including preparing correspondence, reports, presentations, scheduling meetings, and coordinating daily activities.
• Coordinate office administration, including office supplies, courier services, travel arrangements, and general administrative requirements.
• Respond to employee HR and administrative enquiries in a professional and timely manner.
• Ensure compliance with UAE Labour Law, company policies, and internal HR procedures.
• Maintain strict confidentiality of employee and company information.
• Support additional administrative projects and business initiatives as required within the scope of the role.

Qualifications & Experience

• Bachelor’s Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 5 years of HR & Administration experience within the UAE.
• Professional proficiency in Arabic and English (spoken, written, and reading) is required, as the role involves regular communication with employees, visitors, business partners, and government authorities.
• Sound knowledge of UAE Labour Law, visa and immigration procedures, and HR compliance requirements.
• Proficiency in Microsoft Office applications and ERP systems such as Odoo or equivalent.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Candidates who can join within a short notice period will be an advantage.