HR Assistant

Job Description

FITT Meals is a leading provider of nutritious, high-quality meal plans and food delivery services, committed to promoting health and wellness. Our mission is to make healthy eating accessible and affordable without compromising on quality. Our dynamic team thrives on innovation, collaboration, and excellence in serving our diverse customer base. At FITT Meals, our dedicated team is passionate about helping individuals achieve their fitness and wellness goals through convenient, nutritious meal options.

As we continue to grow, we are seeking enthusiastic and driven individuals to join our team and contribute to our mission of inspiring healthier lifestyles across the UAE.

Role Overview

We are seeking a dedicated and motivated HR Assistant with a minimum 1 year HR Exprience to join our culinary team. The HR Assistant will handle day-to-day HR administration, coordination, tracking, document follow-up, and system updates. This role enables the HR function to move faster, reduces compliance risk, and allows the HR Supervisor to focus on higher-level HR work such as employee relations, compliance, manager support, engagement, and HR process improvement.

Responsibilities

Recruitment Support

• Post job vacancies on approved platforms and maintain the hiring tracker.
• Screen CVs against basic role requirements and conduct initial candidate calls.
• Schedule interviews with hiring managers and follow up with candidates post-interview.
• Track candidate drop-off reasons (salary, location, accommodation, visa issues).
• Prepare offer letter details for review and update PeopleHum / hiring system status.
• Coordinate with hiring managers to collect feedback.
  

Onboarding Support

• Collect new joiner documents and follow up on signed offer letters and contracts.
• Prepare onboarding checklists and coordinate first-day arrangements.
• Support HRIS/profile setup and biometric/attendance setup.
• Share welcome documents, policies, org chart, and induction material.
• Track onboarding task completion and follow up with managers on first-week actions.
• Schedule 30/60/90-day check-ins.
  

Offboarding Support

• Prepare and maintain offboarding checklists; collect resignation documents/exit details.
• Coordinate clearance forms and follow up with managers, IT, finance, and operations.
• Track visa cancellation steps and final settlement document requirements.
• Schedule exit interviews and ensure company assets are returned.
• Keep offboarding records updated.
  

Visa and Compliance Admin

• Maintain employee document folders and support compliance record-keeping.
  

Leave Management Support

• Track leave requests and follow up with managers for approvals.
• Update leave trackers and maintain annual leave records.
• Check that leave forms and system entries are complete; flag conflicts or pending approvals.
• Help employees with basic leave process questions.
  

Attendance

• Monitor missing punches and follow up on attendance regularisation.
• Check pending approvals and track shift updates and roster corrections.
• Coordinate with managers for attendance clarifications.
• Prepare weekly attendance issue reports and escalate repeated issues to the HR Supervisor.
  

Medical Insurance Support

• Follow up for required documents and coordinate with brokers/providers.
• Support employees with basic insurance process questions.
• Flag urgent or unresolved cases to the HR Supervisor.
  

Probation Review Tracking

• Maintain the probation review tracker and send reminders to managers before due dates.
• Follow up on pending forms and schedule review meetings if required.
• Track 30/60/90-day review completion and escalate overdue reviews to the HR Supervisor.
  

HR Documentation and Filing

• Maintain employee folders and upload signed documents; check for missing documents.
• Keep contracts, IDs, visa files, warning letters, and policy acknowledgements organised.
• Prepare document packs when needed and maintain trackers for missing paperwork.
  

HR Systems and Data Hygiene

• Update HRIS records and maintain Notion HR trackers.
• Keep Google folders organised and ensure employee data is consistent across systems.
• Update status fields and due dates; prepare weekly overdue-task reports.
  

Policy and Communication Admin

• Prepare basic HR announcements and maintain policy distribution records.
• Support reminders for trainings or policy rollouts.
• Help format HR documents and templates.
  

Training and L&D Coordination

• Maintain training attendance records and schedule policy training sessions.
• Follow up with managers on training needs; track completed and pending trainings.
• Help coordinate onboarding training and prepare attendance sheets or feedback forms.
  

Benefits

Medical Insurance

Yearly Airfare Allowance

1 FITT Meals main meal per day

Educational Allowance

Monthly Profit-Share Bonus

This role is ideal for an individual looking to build their career in HR while contributing to professional HR operations.

Join FITT Meals and be part of a passionate team dedicated to transforming how people access healthy, delicious meals!

Qualifications

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in an HR administration, coordination, or generalist support role, preferably within the UAE.
• Prior exposure to recruitment, onboarding/offboarding, or HR systems administration is an advantage.
  

Skills & Competencies

• Strong organisational skills with the ability to manage multiple trackers and deadlines simultaneously.
• High attention to detail, particularly for documentation, compliance, and data accuracy.
• Good written and verbal communication skills in English;
• Working knowledge of HRIS/HR software MS Office (Excel in particular).
• Ability to handle sensitive employee information with discretion and confidentiality.
• Proactive follow-up skills and comfort coordinating across departments (Finance, IT, Operations).
• Basic understanding of UAE Labour Law and visa/immigration processes is preferred.
  

Must have skills

• HR Administration
• Recruitment
• Onboarding
• Offboarding
• HRIS
• UAE Labour Law
• Visa & Compliance Documentation
• Leave & Attendance Management
• Employee Records
• Documentation Management
• Probation Review Tracking
• MS Excel
• Google Workspace