HR Operations Assistant

Job Description

Role Overview

We are looking for a highly organized and detail-oriented HR Operations Assistant to support our HR and administrative functions. This role is ideal for someone who enjoys keeping records organized, ensuring compliance with documentation requirements, coordinating schedules, and supporting recruitment and employee operations.

The successful candidate will play a key role in maintaining accurate employee records, coordinating HR processes, and ensuring that important deadlines, meetings, and administrative tasks are properly managed.

Key Responsibilities

HR Operations & Administration

• Maintain and update employee records, personnel files, and HR databases.
• Collect, verify, and organize employee documentation, including KYC, onboarding, visa, insurance, and employment records.
• Ensure all employee files are complete, accurate, and up to date.
• Track and monitor document expiries, probation periods, contract renewals, visa renewals, and other HR deadlines.
• Assist with onboarding and offboarding processes.
• Prepare HR letters, forms, and other employment-related documentation.
• Support payroll preparation by maintaining accurate employee information and records.

Recruitment Support

• Assist with posting job advertisements across various platforms.
• Schedule interviews and coordinate communication with candidates.
• Maintain candidate records and recruitment trackers.
• Assist with interview coordination and recruitment administration.
• Support the HR team throughout the hiring process.

Coordination & Scheduling

• Coordinate meetings, interviews, probation reviews, and employee check-ins.
• Send reminders and follow-ups to employees and managers regarding meetings, deadlines, and required documentation.
• Maintain HR calendars and ensure important dates are tracked and communicated.
• Assist with organizing company events, training sessions, and employee activities.

Compliance & Record Management

• Ensure employee records comply with company policies and documentation requirements.
• Maintain confidentiality of employee and company information.
• Support internal audits and document reviews by ensuring records are properly maintained and accessible.

Requirements

• 1-3 years of experience in HR, administration, coordination, or a similar role.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
• Ability to handle confidential information professionally.
• Experience with HR systems, particularly ZenHR, is an advantage.

Ideal Candidate

• Highly organized and process driven.
• Enjoys maintaining accurate records and documentation.
• Proactive in following up on tasks and deadlines.
• Strong administrative and coordination skills.
• Comfortable working in a fast-paced startup environment.
• Reliable, professional, and detail oriented.
• Able to work independently while supporting multiple departments.

KPIs

• Accuracy and completeness of employee records
• Timely completion of onboarding and offboarding processes
• Recruitment coordination efficiency
• Compliance with document and record requirements
• Timely follow-up on HR deadlines and renewals
• Administrative task completion and accuracy

Compensation

• AED 6,000 – 8,000 per month, based on experience and qualifications.
• Employment visa and medical insurance provided.
• Opportunities for career growth, with salary increments and promotions based on performance and contribution to the company. 

Location

Dubai, UAE (on-site)