HR Specialist

Job Description

HR Specialist – Data Management

Key Responsibilities

• Manage and maintain accurate employee records across HR systems, Excel, and Google Sheets
• Perform data entry and data validation that directly feeds payroll processing
• Build and maintain spreadsheets using formulas, pivot tables, and data validation to reduce manual errors
• Identify opportunities to automate repetitive data tasks (e.g., using scripts, macros, or Google Apps Script)
• Audit HR data regularly for accuracy, consistency, and completeness
• Support HR reporting needs (headcount, turnover, compensation data, etc.)
• Ensure data confidentiality and compliance with data protection policies
• Collaborate with Payroll, Finance, and HR teams to ensure smooth data handoffs

Required Skills & Experience

• Proven experience in an HR, HR operations, or HR data/analyst role
• Strong Excel skills: comfortable with formulas (VLOOKUP/XLOOKUP, INDEX/MATCH, SUMIFS, pivot tables, conditional formatting, data validation)
• Solid working knowledge of Google Sheets (including sharing/permissions, Google Apps Script a plus)
• Basic coding/scripting ability — e.g., Python, VBA, or Google Apps Script — to automate repetitive tasks or clean/manipulate data
• High attention to detail and strong data accuracy standards, especially given payroll implications
• Understanding of core HR data concepts (employee records, compensation data, leave/attendance, etc.)
• Ability to handle sensitive/confidential information with discretion
• Strong organizational skills and ability to manage multiple data streams simultaneously

Preferred Qualifications

• Experience with Oracle Fusion HCM (or similar enterprise HRIS)
• Experience supporting or working closely with payroll processes
• Familiarity with data visualization tools (e.g., Power BI)
• Experience creating dashboards or automated reporting tools

What We’re Looking For (Candidate Profile Summary)

Someone who:

• Thinks like a “data owner” — not just entering data, but questioning it, cleaning it, and improving how it’s structured
• Is fluent in spreadsheet logic — able to build formulas and structures that reduce manual work and errors
• Has enough technical curiosity/coding exposure to automate where possible, even if not a “developer”
• Understands the weight of payroll-linked data — accuracy and timeliness are non-negotiable
• Is comfortable working cross-functionally with Payroll, Finance, and HR stakeholders