Recruitment Executive

Job Description

THE POST

Aldar Education is currently seeking a Recruitment Executive for an immediate start. The current vacancy is based in ADNOC School, Sas Al Nakhl, Abu Dhabi, UAE.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

• Utilise Taleo (or other ATS) to advertise and manage vacancies and candidate lifecycles
• Advertising, screening, shortlisting, interview management and candidate tracking for all school staff in support of the Heads of School
• Ensures all vacancies are filled with suitable candidates within the targeted time and the staff absence has been adequately covered off to ensure continuity of services.
• Conduct pre-employment safer recruitment checks for all staff, including references and suitability/police clearances and ensuring appropriate follow-up based on each case
• Coordinate new starter induction in school, and ensure communication takes place pre-employment
• Manage the onboarding of school staff, liaising with IT for relevant systems / email set-up and processing staff ID cards
• Coordinate ADEK pass applications and processing for new staff, ensuring clarity of timelines and providing guidance and support where required
• Coordinate the visa applications and processing for new staff, ensuring they are aware of their requirements, in line with group-wide guidance and in collaboration with the HR & Public Relations teams
• Ensure the school’s recruitment activity is in line with the staffing headcount, with the Schools Ops Manager and HR
• Create and issue offer letters, contracts, contract renewals and associated documentation in line with the group wide terms and conditions and policies
• Maintain the file of resumes or candidate database.
• Respond to queries in person, by phone and email from candidates.
• Manage and collate job applications and responses to all applicants within a timely manner.
• Ensure completion of all documentation as per the recruitment standards and processes.
• Present shortlisted candidates and provide detailed profile summaries
• Organize, compile and update company personal records and documentation
• Manage and update the HR database with different information
• Liaise with the travel agencies to book the flight of all new employees.
• Manage hotel booking of new hires
• Send housing requests to the housing team for new staff and internal transfer
• Raising purchase order (PR) on Oracle
• Perform other related and reasonable duties as instructed

Requirements

• Bachelor’s degree in Industrial Relations, Human Resources, Business Administration, Management, or Psychology
• Minimum 2 years in Recruitment in any industry; or Education industry experience preferable
• Proven working experience in recruiting
• Deep understanding of recruitment processes
• Proficiency in using applicant tracking systems (ATS), recruiting software and candidate databases
• Strong knowledge of candidates selection methods
• Previous experience with candidate sourcing tools and methods
• Excellent knowledge of area of expertise (market status, trends, best practices)
• Effective negotiation, influencing and communication skills
• Integrity and confidentiality
• Able to use various computer software
• Knowledge of HR software and familiar with labour laws
• Punctual, reliable and must have strong communication skill
• Self-motivated and strong analytical skills
• Attention to detail, prioritization skill and time management
• Maintain a strong relationship with key groups
• Motivational and communication skill
• Act as reliable and supportive team members
• Data-driven mindset and experience with recruitment marketing
• Familiar handling online job-hunting websites

APPLICATION:

A cover letter and CV including details of two referees should be submitted.

As much as we would be delighted to entertain all applicants, due to the high volume of applications and robust selection process, only shortlisted applicants will be contacted within 10 business days.

Aldar Education and ADNOC Schools are committed to safeguarding children and young people, and any offer of appointment will be subject to any relevant medical checks and clearance from appropriate safeguarding authorities.