Senior Accountant cum HR & Administration Executive

Job Description

WE ARE HIRING – SENIOR ACCOUNTANT CUM HR & ADMIN EXECUTIVE

A well-established Construction, Building Maintenance and Facilities Management Company in Dubai is seeking an experienced and reliable Senior Accountant cum HR & Administration Executive to independently manage the company’s accounts, UAE tax compliance, payroll, labour documentation and daily administrative activities.Key ResponsibilitiesAccounting, Finance & Zoho

• Independently manage the company’s complete accounts using Zoho Books/Zoho Finance Software.
• Record and monitor sales invoices, purchase invoices, receipts, payments, expenses and journal entries.
• Manage accounts payable, accounts receivable, supplier payments and customer outstanding follow-ups.
• Prepare bank reconciliations, cash-flow statements, profit and loss reports, balance sheets and management reports.
• Maintain project-wise accounting records, including labour costs, material expenses, subcontractor payments and project profitability.
• Manage petty cash and daily operational expenses with proper supporting documents and approvals.
• Verify purchase orders, delivery notes, supplier invoices and payment documents.
• Coordinate with external auditors, tax consultants, banks, suppliers and customers.
• Ensure all financial records are accurate, updated and properly filed.

UAE VAT & Taxation

• Independently prepare and file UAE VAT returns accurately and within the required deadlines.
• Maintain complete input VAT and output VAT records.
• Review tax invoices, credit notes, debit notes and supporting documentation for compliance.
• Handle VAT reconciliations, VAT payable and refundable calculations.
• Manage all matters related to the Federal Tax Authority, including registrations, amendments, queries and documentation.
• Maintain proper records for UAE Corporate Tax compliance and coordinate the filing of Corporate Tax returns.
• Assist with tax audits, assessments and requests for supporting documents.
• Keep the company compliant with all applicable UAE taxation and accounting requirements.

Payroll & Employee Accounts

• Prepare monthly employee and worker salary sheets.
• Calculate overtime, allowances, deductions, advances, leave salary and final settlements.
• Process salaries through the WPS system and maintain proper payroll records.
• Coordinate with site supervisors regarding attendance, overtime, absences and employee deductions.
• Maintain employee loan, advance and salary deduction records.

HR, Visa & Labour Administration

• Maintain complete records of employees and workers, including passports, visas, Emirates IDs, labour contracts, insurance and personal documents.
• Coordinate with the company typist or PRO for:
• New employment visas
• Visa renewals
• Visa cancellations
• Medical fitness applications
• Emirates ID applications and renewals
• Labour contracts and work permits
• Status changes and establishment-related applications
• Employee insurance and other labour documentation
• Monitor visa, passport, Emirates ID, labour card and insurance expiry dates.
• Arrange renewals before expiry to avoid penalties or operational delays.
• Handle employee onboarding, offboarding, leave records and final settlements.
• Maintain confidential HR and employee documentation.
• Support management with general administration and daily office requirements.

Mandatory Requirements

• Bachelor’s degree in Accounting, Finance, Commerce or a related field.
• Minimum 4–5 years of accounting experience in the UAE or GCC.
• Previous experience in a construction, contracting, building maintenance or facilities management company is highly preferred.
• Strong and proven experience using Zoho Books/Zoho Accounting Software is mandatory.
• Must have complete practical knowledge of:
• UAE VAT preparation and filing
• UAE Corporate Tax compliance
• Federal Tax Authority procedures
• Accounts payable and receivable
• Bank reconciliation
• Payroll and WPS
• Petty cash and daily expense management
• Financial reporting and audit coordination
• Good knowledge of UAE labour procedures, visa processing and employee documentation.
• Advanced knowledge of Microsoft Excel.
• Ability to independently handle the company’s full accounts and taxation matters.
• Must be trustworthy, responsible, organised and detail-oriented.
• Strong English communication skills are required.
• Immediate joiners will be given preference.