Accountant

Job Description

Accountant- Accounts Receivable

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  Raise accurate tuition invoices each term in line with the approved fee schedule and the regulator’s fee framework [KHDA / ADEK / SPEA / local equivalent], plus registration, deposit, re-enrolment and ancillary charges (transport, uniforms, meals, trips, exams, activities)
• Apply discounts, scholarships, staff-child and sibling concessions only against signed authorisation; invoice corporate sponsors who pay fees on behalf of families
• Reconcile the student roll to the billing ledger every month with Admissions and the Registrar, adjusting for joiners, leavers and mid-term changes
• Record and allocate all receipts (transfer, online gateway, card, cheque, cash) on the day received; manage post-dated cheques and follow up returned cheques immediately
• Reconcile bank accounts and gateway settlements to the receivables ledger and clear unallocated receipts weekly
• Run the collections cycle under the school’s fee policy: reminders, statements, overdue notices, phone follow-up and payment plans within delegated limits. Escalate persistent non-payment to the Finance Manager and Principal with a full contact history
• Handle fee conversations discreetly, keeping a family’s financial position separate from the child’s experience at school
• Calculate refunds and withdrawal charges under the fee policy; prepare credit notes and write-off proposals for approval. The postholder prepares these and does not approve them
• Produce the aged receivables report, collection analysis by year group and a high-risk account list; support month-end close, deferred income, bad-debt provision, [VAT / local tax] returns and audit schedules
• Follow segregation-of-duties rules for cash, receipting and master-data changes, and keep all family financial information strictly confidential
  

Requirements

• Bachelor’s degree in accounting, finance or commerce; 3 years in accounts receivable or credit control with a high volume of individual customer accounts
• Sound grasp of receivables accounting: deferred income, revenue recognition, provisions, reconciliations and month-end close
• Confident with an ERP or finance system and advanced Excel
• Clear written and spoken English, with the composure to hold a difficult conversation about money and leave the relationship intact
• High accuracy, integrity and discretion, and the confidence to refuse an unauthorised discount or adjustment, whoever asks for it