Senior Administrative Officer

Job Description

Senior Administrative Officer (College of Business Administration)
 

Senior Administrative Officer

College of Business Administration

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified.

SUMMARY OF FUNCTIONS:

Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides staff and office support for the college, that include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the scheduling and coordination of the manager’s appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Oversees the day-to-day management of supplies and equipment for the office.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Bachelors’ degree in business administration or a related field.
• 5-7 years of experience that is directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS:

• Records maintenance skills.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Word processing and/or data entry skills.
• Ability to coordinate and organize meetings and/or special events.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort is required.
• No or very limited exposure to physical risk.

SUPERVISION:

• Reports to: Dean
• Subordinates: N/A