Accountant Petty Cash

Job Description

Job Purpose 

The cashier accountant is responsible for accounting and reconciling petty cash expenses. Maintain an accurate cash book, supporting documents vouchers. Ensure timely payments for business expenses for emergency needs.

Duties and Responsibilities

1   Maintaining record of Petty cash REQUESTS, approved Petty cash request forms, claims, bonus, overtime, final settlements, miscellaneous payments, Online payment request through company credit card.

2   Recording of all the petty cash requests in MS Excel

3   Preparing daily Cash requirement for cash allocation based on approved request submitted by each department (Procurement, Projects, IT, Transport, Marketing & owners etc.)

4   Obtain cash requirement approval from Treasury Officer

5   Submit approved cash requirement to Treasury accountant for preparing cheque

6   Receive cash for the cheque amount (encashment by driver)

7   Inform all concerned department to collect the cash amount requested

8   Prepare Cash Payment Voucher (CPV), obtain signature from concerned person and disburse cash

9   Making payment of approved request for online purchases through company credit card.

10 Making online payments for Utilities (DEWA, SEWA, Dubai Chamber truck clearance at border) against Approved Requests

11 Maintaining a record of cash disbursed against all the Requests and reporting to the Treasury Officer

12 Maintain a record in Excel for all the CPVs (Date, CPV number, description, and amount)

13 Reconcile abovementioned record with the ERP record to ensure that all the CPVs are recorded in the ERP

14 Cash salaries disbursement for employees

15 Maintaining Factory wise separate record for Bonus and overtime payments in disbursed in cash to Factory supervisors

16 Scanning Customers cheque in the cheque scanning machine (provided by the bank linked to their online portal) and tracking the cheques submitted via online portal. 

17 Once the amount is credited by the bank in Al Baddad bank account then inform the courier company to collect the original cheques and submit them to bank.

18 Once the bank receives the original cheques, its status is updated at the online portal. Follow up with banks if there is any discrepancy.

19 Maintaining Excel file record for Direct and Indirect Cash disbursement for Shareholders expenses

20 Preparing invoices for Scrap Sale and Depositing in respective banks

21 Collecting amounts from customers through credit card machine

22 Inform to Chief accountant and Treasury officer for the cash received for recording in the ERP against customer outstanding balance.

23 Invoice Processing, Validating and recording in ERP (Transport invoices, Jordan sub-contractors, UAE sub-contractors, ENOC and ADNOC fuel suppliers)

24 Perform Vendors Reconciliation

25 Extracting data from supplier portal (ENOC and ADNOC fuel suppliers) and processing the invoices

26 Maintaining the record of the balances of Suppliers (Transport invoices, Jordan sub-contractors, UAE sub-contractors)

27 Following up with the suppliers for the invoices and supporting

28 Communication with Suppliers to respond for payment updates

Qualifications

Bachelor’s degree in accounting, finance, master’s degree in accounting, finance or MBA finance

Knowledge, Skills and Abilities

At least 2 years of experience as Cashier accountant in contracting and construction business

– Basic accounting knowledge, Patience, honesty, Integrity, Paying attention to detail, Punctuality

– Excellent written and verbal communication skills

– Ability to work independently and as part of a team

– Ability to work under pressure and meet deadlines

Physical Requirements

·        To comply with safety and environmental requirements as per AL BADDAD HSE Policy.